Title
MOTION TO APPROVE AN ENTERPRISE AGREEMENT WITH MICROSOFT AND THE PURCHASE OF VARIOUS ESSENTIAL MICROSOFT SOFTWARE PRODUCTS FOR THE CITY OF PEMBROKE PINES CHARTER SCHOOLS, FROM INSIGHT PUBLIC SECTOR, INC., IN AN AMOUNT NOT TO EXCEED $42,844.08 FOR A ONE-YEAR PERIOD, PURSUANT TO SECTION 35.18(C)(7)(I) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS.”
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(7)(i) states, “Software licensing and maintenance with the company from which the software was purchased, or its authorized representative;”
- Section 35.21 of the City's Code of Ordinances is regarding "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.”
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines seeks to enter into a Microsoft Enterprise Agreement (EA) with Microsoft Corporation to support the technology infrastructure of the Pembroke Pines Charter Schools. The EA will provide volume licensing for essential Microsoft software products, including Microsoft 365 (encompassing the desktop operating system and Office 365), Windows Server, and Microsoft SQL Server.
Implementing the Microsoft EA will enable the Charter Schools to establish a standardized technology platform, streamlining the management and support of...
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