Title
MOTION TO APPROVE THE AGREEMENT WITH SOLE SOURCE VENDOR, COMMERCIAL ENERGY SPECIALISTS (CES) FOR THE PURCHASE AND INSTALLATION OF THE NEXGEN CHLORINE GENERATOR RETROFIT AT THE ACADEMIC VILLAGE POOL, IN AMOUNT NOT TO EXCEED $140,282.92, PURSUANT TO SECTION 35.18(C)(3) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(3) states, "City Standard, single-source and sole-source commodities or services. City standard, single-source and sole-source commodities or services are exempt from competitive bidding."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) of the City’s Code of Ordinance states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The current chlorine generation system at the Academic Village Pool is over 13 years old and has reached the end of its useful life. It suffers from significant corrosion issues and is frequently out of service due to persistent leaks and the need for constant repairs. These ongoing maintenance problems have led to increased operational costs, reduced reliability, and an elevated risk of service disruption. In order to maintain consistent water sanitation and meet safety and health code requirements, it i...
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