Title
MOTION TO APPROVE THE PURCHASE OF TWO (2) ODYSSEY SPLIT SYSTEM INDOOR AC UNITS AND FOUR (4) SPLIT SYSTEM AIR CONDITIONING UNITS FOR FIRE STATION 79, AS WELL AS ONE (1) ODYSSEY SPLIT SYSTEM INDOOR UNIT AND ONE (1) ODYSSEY SPLIT SYSTEM OUTDOOR UNIT FOR FIRE STATION 99 FROM TRANE U.S. INC., IN THE AMOUNT NOT TO EXCEED $42,266, UTILIZING PRICING ESTABLISHED BY OMNIA CONTRACT # 3341 "HVAC PRODUCTS, INSTALLATION, LABOR BASED SOLUTIONS AND RELATED PRODUCT AND SERVICES", PURSUANT TO SECTION 35.18(C) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18 (C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval".
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Fire Department, in conjunction with the Public Services Department, has identified the need to replace the existing AC units at Fire Station 79 and Fire Station 99.
The current units are outdated, resulting in higher maintenance costs and reduced cooling efficiency. Replacing these units with newer, energy-efficient models will improve energy efficiency, enhance cooling performance, and ensur...
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