Title
MOTION TO AWARD IFB # RE-20-01 “TENNIS COURT MAINTENANCE” TO THE SOLE BIDDER, PAPICO CONSTRUCTION, INC., IN THE ANNUAL AMOUNT NOT TO EXCEED $42,600, WHICH INCLUDES $4,200 FOR HURRICANE PREPAREDNESS THAT CAN BE USED ON AN AS-NEEDED BASIS, FOR AN INITIAL TWO YEAR PERIOD.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”
- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On December 4, 2019, the City Commission authorized the advertisement of IFB # RE-20-01 for Tennis Facility Maintenance, which was advertised on December 10, 2019.
2. The purpose of this solicitation was to hire a contractor to provide daily maintenance, utilizing their own equipment, of five (5) Har-Tru clay tennis courts and nine (9) hard tennis courts.
3. ...
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