Title
MOTION TO APPROVE THE AGREEMENT WITH ESO SOLUTIONS INC. AND THE CITY OF PEMBROKE PINES FIRE DEPARTMENT, TO PROVIDE A RECORDS MANAGEMENT SYSTEM, WITH AN ANNUAL AMOUNT NOT TO EXCEED $39,951.47, PURSUANT TO SECTION 35.18(C)(7)(I) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS."
- Section 35.18 of the City’s Code of Ordinance states, "Competitive bidding or competitive proposals required; exceptions"
- Section 35.18(C) of the City’s Code of Ordinance states, "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section"
- Section 35.18(C)(7) of the City’s Code of Ordinance states, "The following contractual services are not subject to the competitive procurement requirement"
- Section 35.18(C)(7)(i) of the City’s Code of Ordinance states, "Software licensing and maintenance with the company from which the software was purchased, or its authorized representative"
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On August 2, 2017, the City Commission approved to enter into an agreement with Conduent Government Systems, LLC dba Firehouse Software to provide a Records Management System for an initial one (1) year period, expiring on August 21, 2018.
2. On August 22, 2018, the City Commission approved the first amendment, which recognized the vendor name changed to ESO Solutions, Inc., in addition to extending the term...
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