Title
MOTION TO APPROVE THE AGREEMENT WITH TARGET SOLUTIONS LEARNING, LLC (D/B/A VECTOR SOLUTIONS) AND THE CITY OF PEMBROKE PINES POLICE DEPARTMENT, TO PROVIDE A RECORDS, INVENTORY AND EVALUATION MANAGEMENT SOFTWARE SUBSCRIPTION WITH AN AMOUNT NOT TO EXCEED $42,594.58, FOR A PERIOD THROUGH SEPTEMBER 30, 2026, PURSUANT TO SECTION 35.18(C) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18 (C)(7h) states “Copyrighted materials, including computer software”
- Section 35.18 (C)(7i) states “Software licensing and maintenance with the company from which the software was purchased, or its authorized representative”
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. This agreement is for an annual subscription for software from Target Solutions Learning, LLC (D/B/A Vector Solutions) which includes Records Management System for Personnel, Scheduling, Inventory, and Maintenance for the City of Pembroke Pines Police Department.
2. Target Solutions Learning LLC (D/B/A Vector Solutions) offers an easy, cost-effective licensing that provides the Police Department with a desktop and mobile platform to manage employees, vehicles, stations, training, and maintenance records in a flexible and adaptive...
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