Title
MOTION TO APPROVE THE MASTER SOFTWARE AS A SERVICES (SAAS) AGREEMENT BETWEEN THE CITY OF PEMBROKE PINES AND ZOLL DATA SYSTEMS, INC., FOR THE ZOLL BILLING SOFTWARE SOLUTION FOR THE FIRE RESCUE DEPARTMENT, FOR AN INITIAL FIVE (5) YEAR PERIOD, IN AN AMOUNT NOT TO EXCEED $288,000, PURSUANT TO SECTION 35.18(C)(7) OF THE CITY'S PROCUREMENT CODE.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
-Chapter 35 of the City's Code of Ordinances is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS."
-Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
-Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
-Section 35.18(C)(7) states that "The following contractual services are not subject to the competitive procurement requirement:"
-Section 35.18(C)(7)(h) states that "Copyrighted materials, including computer software;"
-Section 35.18(C)(7)(i) states that "Software licensing and maintenance with the company from which the software was purchased, or its authorized representative;"
-Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $100,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines Fire Rescue Department is requesting approval to enter into Master Software as a Services (SaaS) Agreement with ZOLL Data Systems, Inc. for the purchase and implementation of the ZOLL Billing software solution to improve the efficiency, accuracy, and effectiveness of the Department's Emergency Medical Services (EMS) billing operations.
2. ZOLL Billing is a cloud-based software solution designed specifically for EMS revenue cycle management. The software automates bi...
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