Title
Motion to approve the purchase of the PaymentWorks Government Edition Software and enter into a five-year term agreement with Carahsoft Technology Corp. in the amount not to exceed $281,068.75 pursuant to Section 35.18(C)(7)(h) of the City’s Code of Ordinances.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(7)(h) states, “Copyrighted materials, including computer software;”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed.
SUMMARY EXPLANATION AND BACKGROUND:
1. Currently, vendor registration is manually completed by submitting a filled-out vendor form and a copy of business registration and related tax forms. This information is then manually validated and verified by the accounts payable division of the Finance Department before manually entering the data into the Tyler Munis system to create the new vendor. These manual processes are time-consuming, susceptible to human error, and at risk of fraud.
2. PaymentWorks is a business identity platform that enables payers and payees to exchange verified identity elements in a networked environment. The solution will ensure compliance with the National Automate...
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