Title
MOTION TO APPROVE THE SEVENTH AMENDMENT TO THE CONTRACTUAL SERVICES AGREEMENT WITH SAFEGUARD SERVICES, INC. FOR JANITORIAL SERVICES AT THE CHARTER SCHOOLS AND EARLY DEVELOPMENT CENTERS (EDC’S) TO INCREASE THE ANNUAL AMOUNT NOT TO EXCEED FROM $1,719,000.91 TO $1,832,967.08, WHICH INCLUDES AN OWNER’S CONTINGENCY IN THE AMOUNT OF $24,500, AND REVISES THE SCOPE OF WORK RELATED TO THE CHANGES AT THE WEST CAMPUS CHARTER SCHOOL EFFECTIVE AUGUST 1, 2024, AND ALSO REMOVES THE CONTRACTOR’S OBLIGATION TO REPLACE DISPENSERS AND ACCOUNTS FOR A 5% INCREASE, EFFECTIVE OCTOBER 1, 2024.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines a Request for Proposals as “A written solicitation for competitive sealed proposals with the title, date and hour of the public opening designated. A request for proposals shall include, but is not limited to, general information, functional or general specifications, a statement of work, proposal instruction and evaluation criteria. All requests for proposals shall state the relative importance of price and any other evaluation criteria. The city may engage in competitive negotiations with responsible proposers determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of and conformance to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals and such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offer.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS.”
- Section 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to ...
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