Title
MOTION TO APPROVE THE PURCHASE AND INSTALLATION OF THE ACCESS CONTROL SYSTEM UPGRADE FROM SAFEWARE, INC., IN THE AMOUNT NOT TO EXCEED $340,449.48, UTILIZING GOVMVMT CONTRACT #24101-RFP-DST, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval".
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $100,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines is in the process of upgrading its access control systems to standardize to the Lenel OnGuard platform, replacing the existing IDENTIV Velocity platform. Lenel OnGuard is currently deployed at the Police Department, City Hall, Studio 18, Public Services, and at three charter school campuses: Academic Village, West Campus, and FSU Campus.
East Campus and Central Campus are the only remaining charter school campuses pending completion of this upgrade.
The final phase of access control modernization initiative will enhance K-12 safety and system reliability, streamline technical support and administrative oversight under a single unified platform, and reduce long...
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