Title
MOTION TO APPROVE A CHANGE ORDER IN THE AMOUNT OF $185,000, INCREASING THE ANNUAL AMOUNT TO CALVIN GIORDANO & ASSOCIATES, INC. FOR THE OPERATION, MAINTENANCE AND MANAGEMENT OF MUNICIPAL FACILITIES AND GROUNDS TO A TOTAL AMOUNT NOT TO EXCEED $6,792,159.40, WHICH INCLUDES AN OWNER'S CONTINGENCY IN THE AMOUNT OF $200,000.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, “An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed.
- Chapter 35.28 of the City’s Code of Ordinances is titled “CHANGE ORDERS.”
- Chapter 35.28(B) states that “Notwithstanding the provisions of division (A), the City Manager is not authorized to approve a change order without authorization of the City Commission where the initial purchase required the City Commission’s approval and where the sum of all change orders issued under the contract exceeds 5% of the original contract amount or $25,000.
SUMMARY EXPLANATION AND BACKGROUND:
1. On October 16, 2013, the City Commission approved to enter into an agreement with Calvin, Giordano & Associates, Inc. for the Operation, Maintenance and Management of Municipal Facilities and Grounds in the amount of $5,867,990 for an initial five (5) year period commencing on November 1, 2013 and ending on October 31, 2018.
2. On February 21, 2018, the City Commission approved an additional (5) year renewal term, commencing on November 1, 2018 and expiring on October 31, 2023.
3. The current annual compensation under the agreement is $6,407,159.40....
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