Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:
(A) A.J. Panzarella L.L.C. - Removal of Grit and Screenings - Renewal
(B) SmartCop - Public Safety Automatic Records Management - Renewal
ITEMS (C) AND (D) WILL EXPIRE WITH NO RENEWAL TERMS AVAILABLE, THEREFORE, NO COMMISSION ACTION IS REQUIRED AS THEY ARE PRESENTED FOR NOTIFICATION PURPOSES ONLY PURSUANT TO SECTION 35.29 (F) OF THE CITY’S PROCUREMENT CODE:
(C) GRM Information Management Services of Miami, LLC & Information Consultants, Inc.- Back Scanning and Media Conversion Services - Non-Renewal
(D) Weekley Asphalt Paving, Inc. - Right-of-Way Repairs - Non-Renewal
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."
2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.
3. The Agreements shown below are listed on the Contracts Database Reports for renewal.
(A) A.J. Panzarella L.L.C. - Removal of Grit and Screenings - Renewal
1. On February 2, 2023, the City entered into an Agreement with A.J. Panzarella L.L.C d/b/a Panzarella Waste & Recycling Services for an initial four (4) year period, which will expire on February 1, 2027.
2. The City contracts A.J. Panzarella L.L.C to pick up and dispose of grit and screenings from the City of Pembroke Pines Wastewater Trea...
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