Title
MOTION TO APPROVE THE PURCHASE AND MAINTENANCE OF ONE (1) RISO FT5230 INKJET PRINTER FROM TOSHIBA BUSINESS SOLUTIONS IN AN AMOUNT NOT TO EXCEED $25,094, UTILIZING PRICING ESTABLISHED BY THE SOURCEWELL CONTRACT # 112124, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18 (C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines Utilities Department, Customer Service Division, requests authorization to purchase one (1) RISO FT5230 inkjet printer to replace the existing RISO 7150. The current machine has exceeded its useful life, and Toshiba will no longer cover it under the existing maintenance agreement.
2. The requested RISO FT5230 inkjet printer is essential for large departmental mailings that require color printing, including door hanger notifications, notices on City letterhead, and envelope printing. In addition, many of these print jobs require duplex printing on heavy-grade paper, which standard office printers are not equipped to handle.
3. On January...
Click here for full text