Title
MOTION TO RATIFY THE CITY MANAGER’S APPROVAL FOR THE EMERGENCY REPAIR OF THE CULVERT WHICH COLLAPSED UNDER NW 86 AVENUE AT NW 3 STREET WITH HINTERLAND GROUP INC, FOR AN ESTIMATED AMOUNT OF $55,548.50, PURSUANT TO SECTION 35.18(C)(1) OF THE CITY’S CODE OF ORDINANCE.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(1) states, “Emergency purchases. In urgent cases of compelling emergency that require the immediate purchase of commodities or services, the City Manager is empowered to waive competitive bidding or competitive proposals and authorize the Chief Procurement Officer to secure by open market procedure any commodities or services, notwithstanding the estimated cost of the commodities or services.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On the morning of March 25, 2025, South Broward Drainage District (SBDD) was notified of a possible pipe collapse within the City of Pembroke Pines (COPP) on NW 86th Avenue & NW 3rd Street. SBDD staff met with COPP staff at the location and confirmed the partial pipe collapse on the east side of NW 86th Avenue within SBDD Basin 1. The culvert in question is a 54" Corrugate...
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