Title
MOTION TO APPROVE THE PURCHASE OF TWO (2) CHILLERS FOR THE A/C SYSTEMS AT THE ACADEMIC VILLAGE HIGH SCHOOL CAMPUS FROM TRANE U.S. INC., IN THE AMOUNT NOT TO EXCEED $1,685,574.50, WHICH INCLUDES A CONTINGENCY IN AN AMOUNT EQUAL TO $151,199.50 AND THE COST OF THE PAYMENT BOND AND PERFORMANCE BOND IN THE AMOUNT OF $22,680, UTILIZING PRICING ESTABLISHED BY OMNIA CONTRACT # 3341 "HVAC PRODUCTS, INSTALLATION, LABOR BASED SOLUTIONS AND RELATED PRODUCT AND SERVICES", PURSUANT TO SECTION 35.18(C)(6) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18 (C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval".
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Public Services department is seeking to purchase two chillers for the A/C systems at the Academic Village High School campus. The proposed replacement is necessary due to the age and rising maintenance costs of the existing chillers, which are now 26 years old, well beyond their expected service life.
Maintenance expenses have increased significantly compared to previous years; with a 104% spike this year. Compounding th...
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