Title
MOTION TO APPROVE THE REPAIR OF THE EAST HOLLY LAKE REMOTE WATER STORAGE TANK, WITH CROM LLC, IN AN AMOUNT NOT TO EXCEED $154,190, PURSUANT TO SECTION 35.18(C)(7)(D) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City's Code of Ordinances is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS".
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS".
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(7)(d) states that “When considered to be in the best interest of the city and recommended by the using department and the services to be performed are by the equipment manufacturer, manufacturer’s service representative or a distributor of the manufacturer’s equipment, the services may be procured without following the competitive sealed bid process”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) of the City’s Code of Ordinance states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On March 19, 2025, the City Commission authorized a design Agreement with Carollo Engineers, the city's continuing services water design consultant, for the design of a replacement of the East Holly Lake 2.5 million gallon (MG) remote water storage tank. This tank has exhibited a continuous leak along the north and west side through the joint at the base of the wall.
2. Prior to staff's issuance of a Notice to Proceed to Carollo Engineers, t...
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