Title
MOTION TO APPROVE THE SOLE SOURCE PURCHASE OF THIRTY (30) MOTOROLA APX8000 ALL BAND PORTABLE RADIOS AND RELATED ACCESSORIES FOR THE FIRE DEPARTMENT FROM MOTOROLA SOLUTIONS VIA THE CITY OF SUNRISE, UTILIZING THE BROWARD COUNTY P25 SYSTEM AND SERVICE AGREEMENT CONTRACT # R1422515R1/P1, FOR A TOTAL AMOUNT OF $171,861.60, UTILIZING THE $95,455 FROM THE ASSISTANCE TO FIREFIGHTERS GRANTS (AFG) GRANT FUNDS AND $76,406.60 FROM LOCAL FUNDS.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The Pembroke Pines Fire Department together with (8) other Broward County Municipal Fire Department have applied for an Assistance to Firefighters Grants (AFG) grant for the purchase of Motorola APX8000 All Band Portable Radios and related accessories.
2. The Pembroke Pines Fire Department will receive $95,455 from the AFG grant and would like to purchase thirty (30) Motorola APX8000 All Band Portable Radios and related accessories. The AFG grant requires a 10% match to awarded grant which results in a $9,545 obligation to the City. The remaining funds for the purchase of the radios will be provided from the Fire Department's budget.
3. The Fire Department was quoted $5,543.32 for each radio including accessories for a total cost of $166,299.60. This quote was for the APX8000 Model 2.5.
4. The Fire Department has requested a quote to upgrade the radio to the APX8000 Model 3.5. The cost to upgrade each radio is $185.40 or $5,562 for all 30 radios, resulting in a total cost per radio including accessories of $5,728.72 or $171,861.60.
5. The AFG grant will cover $95,455 of the cost, and the Pembroke Pines Fire Department will be responsible for the $76,406.60 balance of the purchase, which includes the $9,545 match/obligation as required by the AFG grant.
6. As per Section 38.18(C)(3) of the City's Procurement Code: City Standard, single source, and sole source commodities or services are exempt from competitive bidding process.
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