File #: 24-1049    Version: 1 Name: Contracts Database Report - November 6th, 2024
Type: Agreements/Contracts Status: Consent Agenda
File created: 10/22/2024 In control: City Commission
On agenda: 11/6/2024 Final action:
Title: MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT: (A) Daikin Applied Americas, Inc. - A/C Maintenance at the PP Health Park- Renewal (B) Focus School Software, LLC - School Information System (SIS) - Renewal (C) Syn-Tech Systems, Inc. - FUELMASTER and FMLive - Renewal
Sponsors: Finance
Attachments: 1. 1. Contracts Database Report - November 6th, 2024, 2. 2. A. Daikin Applied - AC Repair Srvcs at the PP Health Park - Eight Amendment (All Backup), 3. 3. B. Focus School Software LLC - SIS for Charter Schools - MLA (All Backup), 4. 4. C. Syn-Tech Systems, Inc. - FuelMaster and FMLive Agreement (All Backup)
Title

MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:

(A) Daikin Applied Americas, Inc. - A/C Maintenance at the PP Health Park- Renewal

(B) Focus School Software, LLC - School Information System (SIS) - Renewal

(C) Syn-Tech Systems, Inc. - FUELMASTER and FMLive - Renewal

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1.  Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."

2.  On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.

3.  The Agreements shown below are listed on the Contracts Database Reports for renewal.

(A) Daikin Applied Americas, Inc. - A/C Maintenance at the PP Health Park- Renewal

1.  On December 27, 2016, the City entered into an Agreement with Daikin Applied Americas, Inc.  for the provision of A/C Equipment Maintenance at the Pembroke Pines Health Park, for an initial one (1) year period, which expired on December 31, 2017.

2.  Section entitled “Duration” of the Original Agreement authorizes the renewal of the agreement for additional one (1) year terms, upon agreement of the parties at least 30 days prior to the expiration.

3. Initially, the Original Agreement did not require City Commission approval, as the contract value was below the $25,000 threshold. To date, the Original Agreement has been renewed seven times, extending the term to December 31, 20...

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