Title
MOTION TO APPROVE AN AGREEMENT WITH R&M SERVICE SOLUTIONS, LLC., TO PROVIDE VALVE EXERCISING AND MAINTENANCE SERVICES FOR THE CITY'S WATER SYSTEM, UTILIZING PRICING ESTABLISHED BY THE TOWN OF JUPITER ITB # W2423, NOT TO EXCEED $198,975, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) of the City’s Code of Ordinances, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. Regular maintenance and assessment of the approximately 10,950 valves in the City’s water system is essential for proper operation and is required by rule under Section 62-555.350 of the Florida Administrative Code. Specifically, valve maintenance and assessment include location and identification of the valves, cleaning out the valve box so that the valve nut is accessible, cycling the valve open and closed to ensure it is operating, raising the valve box...
Click here for full text