Title
MOTION TO AWARD RFP # PSUT-17-01 "LIME SLUDGE REMOVAL AND HAULING AT THE WATER PLANT" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, WESTWIND CONTRACTING INC. IN THE AMOUNT OF $160,200, FOR AN INITIAL TWO YEAR PERIOD COMMENCING ON MAY 1 2017, WITH TWO ADDITIONAL TWO YEAR RENEWAL TERMS.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines Water Plant utilizes lime as part of the process to treat water. Lime sludge is created as a bi-product of this process.
2. The Water Plant stores the lime sludge on-site and it is removed about every 2 to 3 months by a contractor.
3. The City estimates approximately 18,000 cubic yards of lime sludge is removed and hauled annually.
4. On February 1, 2017, the City Commission authorized the advertisement of RFP # PSUT-17-01 "Lime Sludge Removal and Hauling at the Water Plant", which was advertised on February 7, 2017.
5. On March 7, 2017, the City opened two (2) proposals from the following vendors:
Vendor Name Cost Per Cubic Yard Total Cost
Westwind Contracting Inc. $8.90 $160,200
Austin Tupler Trucking, Inc. $10.75 $193,500
6. The Utilities Division has reviewed the proposals and has deemed Westwind Contracting Inc. to be the most responsive/responsible proposer.
7. In addition, Westwind Contracting Inc. has also completed the Equal Benefits Certification Form and has stated that the "Contractor currently complies with the requirements of this section."
8. Request Commission to award RFP # PSUT-17-01 "Lime Sludge Removal and Hauling at the Water Plant" to the most responsive/responsible bidder,Westwind Contracting Inc. in the amount of $160,200, for an initial two year period commencing on May 1st, 2017, with two additional two year renewal terms.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $160,200 Annually.
b) Amount budgeted for this item in Account No: Funds are budgeted in account # 471-533-6031-34450 (Contract - Sludge Removal).
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: The contract is for an initial two year period commencing on May 1, 2017 through April 30, 2019, and has two additional two year renewal terms.
|
|
Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
$0 |
$0 |
$0 |
N/A |
N/A |
|
Expenditures |
$66,750 |
$160,200 |
$93,450 |
N/A |
N/A |
|
Net Cost |
$66,750 |
$160,200 |
$93,450 |
N/A |
N/A |
e) Detail of additional staff requirements: Not Applicable.