Title
MOTION TO AWARD RFP # ED-17-01 "HIGH SCHOOL YEARBOOK SERVICES" TO THE SOLE BIDDER, HERFF JONES, LLC., FOR AN INITIAL TWO YEAR PERIOD BEGINNING APRIL 5, 2017 THROUGH APRIL 4, 2019, IN THE ANNUAL AMOUNT OF $29,997.50 PLUS THE COST OF A LA CARTE ITEMS AND TO WAIVE THE COMPLIANCE OF HERFF JONES, LLC. TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS AND ALL MARRIED COUPLES, PURSUANT TO SECTION
35.39(D)(9) OF THE CITY'S PROCUREMENT CODE.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On January 11, 2017, the City Commission authorized the advertisement of RFP # ED-17-01 "High School Yearbook Services", which was advertised on January 17, 2017.
2. The purpose of this solicitation is to seek bids from qualified firms to establish a contract to provide an online based yearbook application for the Pembroke Pines Charter High School and to produce and ship 650 copies of the completed yearbook.
3. The Charter High School currently utilizes Herff Jones at a base annual cost of $30,000 and has used approximately $29,000 annually on a la carte items.
4. On February 14, 2017, the City opened one (1) sealed proposal and one (1) "no bid" from the following vendors:
Vendor Name Total Cost
Herff Jones, LLC. $29,997.50
Acco Brands USA, LLC No Bid
5. The pricing above was the base price for the cost to provide an on-line based yearbook application for the Charter High School and to produce 650 copies of the completed yearbook per the scope of work outlined in the bid specifications. The proposal also includes several options or a la carte items, including embossing lids, additional silkscreens, UV coating, etc., that can be purchased to further enhance the yearbook. Historically, the High School has incorporated several of these a la carte items in the yearbook.
6. Herff Jones, LLC., submitted all of the requested forms, however they did not check the checkbox on Attachment A to confir...
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