Title
MOTION TO RATIFY THE CITY MANAGER'S APPROVAL TO ISSUE AN EMERGENCY PURCHASE ORDER TO AQUIFER MAINTENANCE & PERFORMANCE SYSTEMS, INC. FOR THE REFURBISHMENT OF THE CITY'S WATER WELLS #1, 2, 3, 5, 6, 9 AND 11, IN THE TOTAL AMOUNT OF $135,403.10.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On February 22, 2017, the Utilities Division requested an emergency purchase order for $11,232.30 to Aquifer Maintenance & Performance Systems Inc.'s (AMPS), which was approved by the City Manager for the resealing of the City's water Wells # 5, 9 and 11 at the City's water plant.
2. On March 7, 2017, the Utilities Division issued a Memorandum requesting the City Manager to approve an emergency purchase order for the Refurbishment of the City's Water Wells # 1, 2, and 3. The proposal from AMPS included a price of $18,926.80 for Well # 1, and $17,814.80 for Wells # 2 & 3, at a total cost of $54,556.40.
3. During the inspection of Wells # 1, 2, and 3 by AMPS, it was determined that Well # 6 also needed further evaluation to increase the City's testing capability and to bring the Well up to standard. AMPS provided an initial proposal for Well # 6 at a cost $5,940. However, after work commenced, it became clear that additional work was needed to be performed at Well # 6. AMPS provided additional two additional quotes in the amount of $20,219.40 and $43,455, making the total $69,614.40 for Well # 6.
4. Per Section 35.18(C)(1) of our Procurement Code; "In urgent cases of compelling emergency that require the immediate purchase of commodities or services, the City Manager is empowered to waive competitive bidding or competitive proposals and authorize the Chief Procurement Officer to secure by open market procedure any commodities or services, notwithstanding the estimated cost of the commodities or services."
5. Request the City Commission ratify the City Manager's approval to issue an emergency purchase order to Aquifer Mainte...
Click here for full text