Title
MOTION TO AWARD IFB # FI-16-03 "FIRE RESCUE AMBULANCES" TO THE SOLE BIDDER, REV RTC D/B/A HALL-MARK RTC, IN THE AMOUNT OF $502,828 FOR THE PURCHASE OF TWO 2017 FIRE RESCUE AMBULANCES.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On January 11, 2017, the City Commission authorized the advertisement of IFB # FI-16-03 "Fire Rescue Ambulances", which was advertised on March 1, 2017.
2. The purpose of this solicitation was to provide the City of Pembroke Pines’ Fire Department with two (2) new Fire Rescue Ambulances, and to enter into a contract that will allow for the Fire Department to buy additional Fire Rescue Ambulances in future years, if needed.
3. On March 28, 2017, the City opened the sole proposal from the following vendor for two (2) new Fire Rescue Ambulances:
Vendor
Ambulance
Pre-Payment
Multiple Unit
Trade-In
Inspection
Total
Cost
Discount
Discount
Value
Trips
Cost
Hall-Mark RTC
$547,328
($9,000)
($0)
($4,500)
$6,000
$539,828
4. After the bid opening, the Fire Department noticed that the trade-in vehicles listed in the IFB were stated incorrectly, and the correct vehicles that were being replaced were actually vehicle # 7705 and 7706. As a result, Hall-Mark RTC adjusted the Trade-In Value from $4,500 to $30,000. In addition, the Fire Department also negotiated an additional discount in the amount of $3,500 per vehicle, for purchasing multiple units. In addition, Hall-Mark has agreed to include the one inspection trip for one employee in the base price of vehicle and the Fire Department has also decided to reduce the number of personnel needed for the inspection trips, which reduced the cost from $6,000 to $1,500. Below is the updated pricing from Hall-Mark RTC for two (2) new Fire Rescue Ambulances:
Vendor
Ambulance
Pre-Payment
Multiple Unit
Trade-In
Inspection
Total
Cost
Discoun...
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