Title
MOTION TO AUTHORIZE THE PURCHASE OF OFFICE & CLASSROOM SUPPLIES FROM OFFICE DEPOT UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE PURCHASING GROUP (CO-OP) BID # 13-23R/618-000-11-1, FOR A PERIOD THROUGH OCTOBER 17, 2019, FOR AN ESTIMATED ANNUAL AMOUNT OF $400,000.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines needs to purchase office supplies to support all City and Charter School operations.
2. Currently the city purchases all office supplies from Office Depot utilizing the State of Florida Term Contract #618-000-11-1 that was approved by Commission on December 15, 2010. The term of the contract approved by Commission was set to expire on October 16, 2013.
3. The State of Florida was contacted many times by purchasing agents in Broward county requesting some direction as to whether the State Term Agreement was going to be renewed. The State of Florida could not provide an estimated time as to when a decision would be made regarding the renewal.
4. In anticipation of not having a State Term agreement in place, as the term of the contract approved by Commission was set to expire on October 16, 2013, the City of Tamarac, as the lead agency for Office Supplies on behalf of the Southeast Florida Governmental Purchasing Cooperative Group (Co-Op), decided to formally advertise and issue Request for Proposal # 13-23R in August of 2013 in order to obtain pricing and service capability information for vendors in the office supply marketplace. The solicitation resulted in a response from three (3) vendors as follows:
- Office Depot (Two (2) Proposals)
- Office Max
- Staples Advantage
5. Prior to the evaluation of the responses received, the State of Florida decided to renew the Term Contract #618-000-11-1 for a one (1) year period effective October 18, 2013 with two (2) additional one year renewal options. The City of Pembroke Pines continued using the renewed ...
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