Title
MOTION TO AWARD RE-18-06 “PARKS SEASONAL PALM SERVICE" TO DYNASERV FLORIDA LLC IN THE AMOUNT OF $31,993.95, IN THE BEST INTEREST OF THE CITY PURSUANT TO SECTION 35.18(C) (8) OF THE PROCUREMENT CODE.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On March 21, 2018, the City Commission authorized the advertisement of RE-18-06 “Parks Seasonal Palm Service", which was advertised on March 29, 2018.
2. The purpose of this solicitation was to perform a seasonal Palm trimming service throughout the Parks system.
3. On April 24, 2018, the City opened four (4) proposals from the following vendors:
Vendor Name
Total Cost
Superior Landscaping & Lawn Service, Inc.
$29,960.00
ADFS, LLC
$30,245.00
DynaServ
$31,993.95
Rangeley Lawn & Property Maintenance, INC.
$34,852.00
4. The Recreation and Cultural Arts Department has reviewed the proposals and is recommending the contract to be awarded to the third lowest vendor, DynaServ, pursuant to section 35.18(C)(8) "Best interest of the City" of the City's Procurement Code.
5. Section 35.18(C)(8) Best interest of the City states "Purchases of and contracts for commodities or services are exempt from this section when the City Commission declares by a simple majority affirmative vote that the process of competitive bidding and competitive proposals is not in the best interest of the city. The City Commission shall make specific factual findings that support its determination, and such contracts shall not be placed on the City Commission consent agenda."
6. Below are the factual findings:
1. DynaServ is the prime subcontractor of the Parks Maintenance Agreement with Calvin Giordano & Associates.
2. The Parks Maintenance Agreement with Calvin Giordano specifically excludes the maintenance of trees over 10 feet.
3. The Director of Recreation solicited pricing to accomplish ...
Click here for full text