Title
MOTION TO APPROVE THE DEPARTMENT'S RECOMMENDATIONS FOR THE FOLLOWING ITEM LISTED ON THE CONTRACT DATABASE REPORT:
(A) ROBERT WARREN ENTERPRISES, INC. D/B/A OCCUPATIONAL MEDICAL CENTER OF AMERICA - FIREFIGHTER ANNUAL PHYSICAL EXAMINATIONS
(B) INFOR (US), INC. - SMART STREAM LICENSE, SUPPORT & MAINTENANCE
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."
2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.
3. The Agreements shown below are listed on the July & August 2018 Contract Database Reports.
(A) Robert Warren Enterprises, Inc. d/b/a Occupational Medical Center of America - Firefighter Annual Physical Examinations
1. On September 7, 2016, the City Commission approved to enter into a Medical Examination Services Agreement with Occupational Medical Center of America for an initial two (2) year period commencing on November 15, 2016, and expiring November 14, 2018.
2. The services of Occupational Medical Center of America are utilized by the Pembroke Pines Fire Department which provides the Firefighters with Annual Physical Examinations.
3. Pursuant to Section 3.2 of the Original Agreement, this agreement may be renewed for two (2) additional two (2) year terms upon mutual consent, evidenced by a written amendment.
4. On November 29, 2017, the City Commission approved to enter into an Assignment and Assumption Agreement for the change from Occupational Medical Center of America to Robert Warren Enterprises, Inc. d/b/a Occupational Medical Centers of America.
5. The Fire Department recommends that the City renew the agreement for an additional two (2) year term, commencing on November 15, 2018, and expiring November 14, 2020.
(B) Infor (US), Inc. - SmartStream License, Support & Maintenance
1. The City of Pembroke Pines has the option to renew the maintenance agreement with Infor (US), Inc. which commenced on October 30, 2017, and expires on October 29, 2018.
2. Infor (US), Inc. is the developer and support for SmartStream, the City’s Accounting Software package.
3. Pursuant to Section 3 of the renewal agreement executed October 16, 2017, it may be renewed for additional one (1) year terms.
4. The Finance Department recommends that the City renew this agreement for an additional one (1) year term, commencing October 30, 2018 and expiring October 29, 2019.
Financial Impact
FINANCIAL IMPACT DETAIL:
Please see the attached Contract Database Report for the amount of revenues and/or expenditures for each specific agreement.