Title
MOTION TO AWARD PD-18-04 "PANASONIC TOUGHBOOKS FOR THE POLICE DEPARTMENT" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, OFFICE DEPOT, INC., IN THE TOTAL AMOUNT OF $123,018.72.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On August 1, 2018, the City Commission authorized the advertisement of PD-18-04 "Panasonic Toughbooks for the Police Department", which was advertised on August 2, 2018.
2. The purpose of this solicitation was to seek proposals from qualified firms to provide the Police Department with an estimated forty four (44) Panasonic Toughbooks (Model# CF-54F9-02KM).
3. On August 14, 2018, the City opened thirteen (13) proposals from the following vendors:
Vendor Name Total Cost
1. Office Depot $123,018.72
2. Staples, Inc. $124,026.76
3. Comvox Systems LLC $130,020.00
4. Hypertec USA Inc. (Hypertec Direct) $130,642.16
5. Insight Prublic Sector, Inc. $130,680.00
6. Googoz.com, Inc. $136,356.00
7. VSA $137,454.24
8. BIKO, Inc. $140,167.28
9. Lebomar LLC $142,345.28
10. Elite Sales and Services LLC. $148,940.00
11. M.E. Global Supplies Inc. $164,174.88
12. Cizmic Inc. $167,582.80
13. Begus online llc $172,480.00
4. Staples, Inc. submitted Attachment E "Local Vendor Preference Certification" selecting the option affirming they meet the requirements as a Local Broward County Vendor, however, they did not submit a current business tax receipt from Broward County or the city within Broward County where the business resides along with any previous business tax receipts to indicate that they have maintained a permanent place of business for a minimum of one (1) year. Therefore, they did not receive the preference of 2.5% of the total price.
5. The Police Department has reviewed the proposals and has deemed Office Depot, Inc. to be the most responsive/responsible proposer.
6. In addition, Office Depot, Inc. has also completed the Equal Benefits Certification Form and states that the "Contractor currently complies with the requirements of this section."
7. Request Commission to award PD-18-04 "Panasonic Toughbooks for the Police Department" to the most responsive/responsible bidder, Office Depot, Inc., in the total amount of $123,018.72.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $123,018.72
b) Amount budgeted for this item in Account No: Funds are currently available for this project in account # 1-521-3001-64055 (Laptop/Tablet).
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.