Title
MOTION TO APPROVE THE AGREEMENT WITH FACILITY CONTRACT SERVICES, LLC. FOR PROFESSIONAL EMPLOYMENT SERVICES FOR AN INITIAL FIVE YEAR TERM, COMMENCING ON OCTOBER 1, 2018, IN THE BEST INTEREST OF THE CITY PURSUANT TO SECTION 35.18(C)(8) OF THE PROCUREMENT CODE.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On June 20, 2018, the City's Administration brought forward an Agenda Item to approve the advertisement of various solicitations including AD-18-05 "Professional Employment Services."
2. At the June 20, 2018 City Commission meeting, the City Commission approved a motion to remove the advertisement of AD-18-05 "Professional Employment Services" and to renegotiate a contract with the current service provider, Facility Contract Services, LLC. (FCS).
3. Administration has re-negotiated a new agreement with Facility Contract Services, LLC. for an initial five year term, commencing on October 1, 2018. In addition, the agreement shall be renewed for two (2) additional five (5) year terms at the expiration of the initial term and upon mutual agreement of the parties unless notice of intent not to renew is provided more than 180 days prior to the expiration of the agreement. The re-negotiated agreement includes:
- Burden Rate: Reduced from 21.5% to 20%
- Administrative Fee: $1,500 per month.
- On-Site Support Staff: Must provide one full time and one part time FCS staff member to administer the contract.
- Benefits: Will provide medical, dental, life, and 401(k) as contained in the agreement.
4. As a result of the negotiations, Administration anticipates an estimated annual savings of approximately $121,000 in administrative burden.
5. Section 35.18(C)(8) "Best Interest of the City" of the City's Procurement Code states "Purchases of and contracts for commodities or services are exempt from this section when the City Commission declares by a simple majority affirmative vote that the proc...
Click here for full text