Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEM LISTED ON THE CONTRACT DATABASE REPORT:
THE MIRAMAR PEMBROKE PINES REGIONAL CHAMBER OF COMMERCE TRUSTEE PARTNERSHIP AGREEMENT.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
This item went before Commission on August 22, 2018 as Item #25 Section (B) of a Motion to approve the department recommendation for the items listed on the Contract Database Report (File ID # 18-0914). There were a total of four sections (A through D) in the item.
Commissioner Schwartz pulled Section (B) of Item #25 for discussion.
Sections (A), (C) and (D) were approved on Consent.
Section (B) was deferred to the next meeting.
Section (B) The Miramar - Pembroke Pines Regional Chamber of Commerce - Trustee Partnership Agreement
1. The City of Pembroke Pines has the option to renew the Partnership Agreement with The Miramar - Pembroke Pines Regional Chamber of Commerce which currently expires on November 30, 2018.
2. The Partnership Agreement allows a relationship between the City and the Chamber to increase the level of member benefits offered by the Chamber, and facilitate the growth of the Chamber for the benefit of the residents and businesses in the regional community.
3. Pursuant to Section 3.1 of the Amendment, this agreement may be renewed on an annual basis upon mutual written consent of the Parties.
4. To date, the agreement has had one (1) amendment, which included a one (1) year renewal that extended the term of the agreement to November 30, 2018.
5. The Administration of City of Pembroke Pines has recommended to renew the agreement for an additional one (1) year term, commencing December 1, 2018, and expiring November 30, 2019.
6. On or about December 6, 2016, the City and Chamber entered into a one-year Partnership Agreement whereby the City agreed, among other things, to become a trustee member of the Chamber at a cost of $8,000.
7. On March 8, 2018 (nunc pro tunc December 1, 2017), the City and the Chamber entered into an amendment to the Partnership Agreement, whereby the parties agreed to extend their relationship for one (1) additional year under the same terms and conditions. The current Partnership Agreement, as amended, expires on November 30, 2019.
8. Pursuant to Section 3.1 of the Amendment, this agreement may be renewed on an annual basis upon mutual written consent of the Parties.
9. At the August 22, 2018 Commission Meeting, this item was pulled from the Consent Agenda for discussion and deferred for the City Attorney’s review and opinion on how to move forward with these services.
10. Based on the City Attorney’s recommendations, the City has the following options, among others, regarding the deferred item to renew the City’s Partnership Agreement with the Chamber:
a) Renew the Partnership Agreement under the same terms and conditions;
b) Renew the Partnership Agreement on the condition that the Chamber refrain from political activity at the national, state, county or city level, consistent with the Articles (including the Action Committee);
c) Choose not to renew its Partnership Agreement with the Chamber.
Financial Impact
FINANCIAL IMPACT DETAIL:
Please see the attached Contract Database Report for the amount of revenues and/or expenditures.