Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEM LISTED ON THE CONTRACT DATABASE REPORT:
(A) ERICKS CONSULTANTS, INC. - LEGISLATIVE CONSULTING SERVICES
(B) LAWRENCE J. SMITH, P.A. - LEGISLATIVE CONSULTING SERVICES
(C) SMITH, BRYAN AND MYERS, INC. - LEGISLATIVE CONSULTING SERVICES
(D) SRT SUPPLY, INC. - PURCHASE OF POLICE BODY ARMOR
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."
2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.
3. The Agreements shown below are listed on the October 2018 Contract Database Report.
(A) Ericks Consultants, Inc. - Legislative Consulting Services
1. On February 6, 2013, the City Commission approved to enter into a Legislative Consulting Services Agreement with Ericks Consultants, Inc. for an initial one (1) year period commencing February 1, 2013 and ending January 31, 2014.
2. The City of Pembroke Pines Administration utilizes Ericks Consultants, Inc. to provide services during legislative sessions, including meetings as well as State and Local administrative and agency hearings, meetings or rule making proceedings, and to assist the City with the State and Local Government regulatory agencies.
3. Pursuant to Section 6.01 of the Original Agreement, the agreement may be renewed by City for additional one (1) year terms subject to satisfactory performance by Consultant, upon determination by City that renewal is in the best interest of City and approved by City Commission.
4. To date, this agreement has had five amendments, including five (5) one (1) year renewals which extended the term of the agreement to January 31, 2019.
5. On January 7, 2015, the City Commission approved the Second Amendment to the Original Agreement, which increased the cost of the agreement to $84,000.
6. Administration recommends that the City renew this Agreement for an additional one (1) year term, commencing on February 1, 2019 and expiring January 31, 2020, as allowed by the agreement.
(B) Lawrence J. Smith, P.A. - Legislative Consulting Services
1. On February 6, 2013, the City Commission approved to enter into a Professional Services Agreement with Lawrence J. Smith, P.A. for an initial one (1) year period commencing February 1, 2013 and ending January 31, 2014.
2. The City of Pembroke Pines Administration utilizes Lawrence J. Smith, P.A. to provide services during legislative session, including meetings as well as State and Local administrative and agency hearings, meetings or rule making proceedings, and to assist the city with the State and Local Government regulatory agencies.
3. Pursuant to Section 6.01 of the Original Agreement, the agreement may be renewed by City for additional one (1) year terms subject to satisfactory performance by Consultant, upon the determination by City that renewal is in the best interest of City and approval by City Commission. Each one (1) year term renewal shall require written mutual consent of City and Consultant prior to renewal.
4. To date, this agreement has had five amendments, including five (5) one (1) year renewals which extended the term of the agreement to January 31, 2019.
5. On January 7, 2015, the City Commission approved the Second Amendment to the Original Agreement, which increased the cost of the agreement to $84,000.
6. Administration recommends that the City renew this Agreement for an additional one (1) year term, commencing on February 1, 2019 and expiring January 31, 2020, as allowed by the agreement.
(C) Smith, Bryan and Myers, Inc. - Legislative Consulting Services
1. On December 14, 2016, the City Commission Approved to enter into a Legislative Consulting Agreement with Smith, Bryan and Myers, Inc. for an initial one (1) year period commencing February 1, 2017and ending January 31, 2018.
2. The City of Pembroke Pines Administrations utilizes Smith, Bryan and Myers, Inc. to provide services during legislative sessions, including meetings as well as State and Local administrative and agency hearings, meetings or rule making proceedings, and to assist the City with the State and Local Government Regulatory agencies.
3. Pursuant to Section 6.01 of the Original Agreement, this agreement may be renewed by City for additional one (1) year terms subject to satisfactory performance by Consultant, upon the determination by City that renewal is in the best interest of City and approval by City Commission. Each one (1) year term renewal shall require written mutual consent of City and Consultant prior to renewal.
4. To date, this agreement has had one (1) amendment, including one (1) one (1) year renewal which extended the term of the agreement to January 31, 2019.
5. Administration recommends that the City renew this Agreement for an additional one (1) year term, commencing on February 1, 2019 and expiring January 31, 2020, as allowed by the agreement.
(D) SRT Supply, Inc. - Purchase of Police Body Armor
1. On February 3, 2016, the City Commission approved to enter into an agreement with SRT Supply, Inc. for an initial one (1) year period commencing March 1, 2016 and ending February 28, 2017.
2. The City of Pembroke Pines Police Department utilizes SRT Supply, Inc. to provide body armor vests on an as needed basis.
3. Pursuant to Section 2.2 of the Original Agreement, this agreement may be renewed for five (5) additional one (1) year terms upon mutual written consent, evidenced by a written Amendment.
4. To this date, this agreement has had two (2) amendments, including two (2) one (1) year renewals, which extended the term of the agreement to February 28, 2019.
5. The Police Department recommends that the City renew this Agreement for an additional one (1) year term, commencing March 1, 2019 and expiring February 28, 2020, as allowed by the agreement.
FINANCIAL IMPACT DETAIL:
Please see the attached Contract Database Report for the amount of revenues and/or expenditures for each specific agreement.