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MOTION TO APPROVE THE PAYMENT TO TEN-8 FIRE EQUIPMENT INC. FOR WORK THAT WAS COMPLETED WHILE SUBCONTRACTED THROUGH CENTERRA GROUP, LLC, IN THE AMOUNT NOT TO EXCEED OF $47,156.11, IN THE BEST INTEREST OF THE CITY, PURSUANT TO SECTION 35.18(C)(8) OF THE PROCUREMENT CODE.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The maintenance for the Fire Department's fleet of vehicles was performed by Centerra Group LLC until March 31, 2018. The City has signed an agreement with First Vehicle Services, Inc. for the maintenance of the Fire Department's fleet of vehicles, which became effective on April 1, 2018.
2. The agreement with Centerra Group LLC allowed for certain repairs to be sublet through a subcontractor.
3. Ten-8 Fire Equipment Inc. was used by Centerra Group LLC as a subcontractor to complete work for the Fire Department.
4. On November 11, 2018, Centerra Group LLC submitted to the City two past due invoices from Centerra’s subcontractor Ten-8 Equipment, Inc. for payment. Centerra explained that they had not received the invoices from Ten-8 Equipment, Inc., and that is why they were not sent to the City for payment until now.
5. Below is the breakdown of the invoices received from Ten-8 Equipment, Inc.:
Invoice #
Date
Order #
Amount
SVI16661
02/21/2018
SVT0000117194
$43,657.10
SVI1902
04/05/2018
SVT0000117555
$3,499.01
Total
$47,156.11
6. The Fire Department has reviewed the outstanding invoices and has confirmed that the service work that is being claimed for payment was completed and not billed through Centerra Group LLC.
7. The Fire Department would like to pay Ten-8 Equipment, Inc. directly, versus paying Centerra Group LLC, in the Best Interest of the City pursuant to Section 35.18(C)(8) of the Procurement Code.
8. Section 35.18(C)(8) Best Interest of the City states "Purchases of and contracts for commodities or services are ex...
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