Title
MOTION TO AWARD TS-18-01 “SOPHOS COMPREHENSIVE SECURITY SUITE RENEWAL FOR CHARTER SCHOOLS” TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER ZONES IT SOLUTIONS, INC., IN THE AMOUNT OF $ 54,300.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On November 19, 2018, the City Commission authorized the advertisement of TS-18-01 “SOPHOS Comprehensive Security Suite Renewal for Charter Schools”, which was advertised on November 27, 2018.
2. The purpose of this solicitation was to provide the Charter Schools with renewal licensing for the SOPHOS Comprehensive Security Suite.
3. On January 30, 2018, the City opened eight (8) proposals from the following vendors:
|
Vendor Name |
Total Cost |
|
Zones IT Solutions, Inc. |
$ 54,300 |
|
vCloud Tech, Inc |
$ 57,600 |
|
Hypertec Direct |
$ 58,250 |
|
Diltex, Inc |
$ 58,550 |
|
Illustrius Consultants, Inc. |
$ 60,850 |
|
Howard Technology Solutions |
$ 70,000 |
|
International Tech Solutions |
$ 101,850 |
|
Begus Online LLC |
$ 14,235,000 |
4. The Technology Services Department has reviewed the proposals and has deemed Zones IT Solutions, Inc., to be the most responsive/responsible proposer.
5. Zones IT Solutions, Inc. submitted the required Attachment G "Equal Benefits Certification Form", however, they did not check any of the options on the form. The Purchasing Manager allowed Zones IT Solutions, Inc. to submit their completed form after the bid was opened.
6. Per § 35.19 (E)(7) of the City's Procurement Procedures, "The city reserves the right to waive any irregularities in the bids, as determined by the Chief Procurement Officer and approved by the City Manager." The Purchasing Manager has accepted the documents submitted by Zones IT Solutions, Inc. after the bid was opened per section 35.19 (E)(7) of the City's Procurement Procedures.
7. In addition, Zones IT Solutions, Inc. has completed the Equal Benefits Certification Form and has stated that the "Contractor currently complies with the requirement of this section."
8. If the City did not waive the irregularities with this bid, the next most responsive/responsible bidder would be Hypertec Direct at a total cost of $58,250, costing the City an additional $3,950. VClould Tech, Inc. did not submit a completed Attachment D "Sworn Statement on Public Entity Crimes Form" nor Attachment G - "Equal Benefits Certification Form", thus also would be deemed non-responsive.
9. Request Commission to award TS-18-01 “SOPHOS Comprehensive Security Suite Renewal for Charter Schools” to the most responsive/responsible bidder, Zones IT Solutions, Inc. in the amount of $54,300.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $ 54,300.
b) Amount budgeted for this item in Account No:
Funds are currently available in the following accounts #'s:
|
East Elem. |
170-569-5051-550-52652-7300-369 |
$ 5,508 |
|
West Elem. |
170-569-5051-551-52652-7300-369 |
$ 5,054 |
|
Central Elem |
170-569-5051-552-52652-7300-369 |
$ 5,054 |
|
West Middle |
171-569-5052-553-52652-7300-369 |
$ 5,224 |
|
Central Middle |
171-569-5052-554-52652-7300-369 |
$ 5,443 |
|
Academic Village |
172-569-5053-52652-7300-369 |
$13,000 |
|
FSU Elementary |
173-569-5061-52652-7300-369 |
$5,500 |
c) Source of funding for difference, if not fully budgeted:
From:
|
East Elem. |
170-569-5051-550-45320-7900-320 |
$ 710 |
|
West Elem. |
170-569-5051-551-45320-7900-320 |
$ 651 |
|
Central Elem |
170-569-5051-552-45320-7900-320 |
$ 651 |
|
West Middle |
171-569-5052-553-45320-7900-320 |
$ 673 |
|
Central Middle |
171-569-5052-554-45320-7900-320 |
$ 702 |
|
Academic Village |
172-569-5053-45320-7900-320 |
$ 5,423 |
|
FSU Elementary |
173-569-5061-45320-7900-320 |
$ 707 |
To:
|
East Elem. |
170-569-5051-550-52652-7300-369 |
$ 710 |
|
West Elem. |
170-569-5051-551-52652-7300-369 |
$ 651 |
|
Central Elem |
170-569-5051-552-52652-7300-369 |
$ 651 |
|
West Middle |
171-569-5052-553-52652-7300-369 |
$ 673 |
|
Central Middle |
171-569-5052-554-52652-7300-369 |
$ 702 |
|
Academic Village |
172-569-5053-52652-7300-369 |
$ 2,103 |
|
FSU Elementary |
173-569-5061-52652-7300-369 |
$ 707 |
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.