Title
MOTION TO AWARD PSUT-18-09 "NEW LIME SLAKING SYSTEM FOR THE WATER TREATMENT PLANT” TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, RF ENVIRONMENTAL SERVICES, INC., IN THE AMOUNT NOT TO EXCEED $209,728, WHICH INCLUDES A 3% PERMIT ALLOWANCE OF $5,568 AND A 10% OWNER'S CONTINGENCY OF $18,560.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On November 19, 2018, the City Commission authorized the advertisement of PSUT-18-09 "New Lime Slaking System for The Water Treatment Plant", which was later advertised on November 27, 2018.
2. The purpose of this solicitation was to furnish and install a new lime slaking system to replace unit #3 at the Water Treatment Plant.
3. On December 18, 2018, the City opened two (2) bids from the following vendors:
Project
Cost to Provide Payment
Total
Vendor
Cost
and Performance Bonds
Cost
RF Environmental Services, Inc.
$ 183,000
$ 2,600
$ 185,600
Atlantic Concrete and Mechanical, Inc.
$ 265,000
$ 10,474
$ 275,474
4. RF Environmental Services, Inc. did not submit Attachment B "Vendor Information Form and W-9", however the City currently has this document on file as the City previously awarded PSUT-17-05 "Sodium Hypochlorite & CO2 Injection System to RF Environmental Services, Inc. and they are currently under contract to complete this project. The main purpose of this form is to input the vendor in the City's financial system in order to issue purchase orders and payments to the awarded vendor.
5. In addition, RF Environmental Services, Inc. submitted Attachment N "Mandatory Pre-Bid/Site Visit Confirmation Form" with their physical bid security to the City Clerk's office prior to bid opening, instead of submitting a copy online through the BidSync website.
6. Per § 35.19 (E)(7) of the City's Procurement Procedures, "The city reserves the right to waive any irregularities in the bids, as determined by the C...
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