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File #: 19-0069    Version: 1 Name: Miscellaneous Technology Equipment for Pembroke Pines Charter Schools
Type: Bid Status: Passed
File created: 12/27/2018 In control: City Commission
On agenda: 2/6/2019 Final action: 2/6/2019
Title: MOTION TO AWARD TS-18-04 “MISCELLANEOUS TECHNOLOGY EQUIPMENT FOR PEMBROKE PINES CHARTER SCHOOLS" IN THE FOLLOWING AMOUNTS TO THE MOST RESPONSIVE/RESPONSIBLE BIDDERS SHOWN BELOW: NOT TO EXCEED $31,542.13 - Staples CONTRACT AND COMMERCIAL LLC. NOT TO EXCEED $3,143.25 - Adorama, INC. NOT TO EXCEED $25,580.35 - Visionworx LLC dba CCS Presentation Systems
Attachments: 1. 1. TS-18-04 - Bid Tab - (ALL), 2. 2. Submittal by Staples, Inc. (Staples Contract & Commercial LLC), 3. 3. Local Vendor Preference. Staples TS-18-04 Misc Tech, 4. 4. Submittal by Visionworx LLC dba CCS Presentation Systems, 5. 5. Visionworx Attachment D - Sworn Statement on Public Entity Crimes, 6. 6. Local Vendor Preference - Visionworx, 7. 7. Submittal by Adorama, Inc. (Adorama Camera), 8. 8. Adorama, Inc. Attachment B - Vendor Form and W-9, 9. 9. TS-18-04 - Miscellaneous Technology Purchase for Pembroke Pines Charter Schools
Title
MOTION TO AWARD TS-18-04 “MISCELLANEOUS TECHNOLOGY EQUIPMENT FOR PEMBROKE PINES CHARTER SCHOOLS" IN THE FOLLOWING AMOUNTS TO THE MOST RESPONSIVE/RESPONSIBLE BIDDERS SHOWN BELOW:

NOT TO EXCEED $31,542.13 - Staples CONTRACT AND COMMERCIAL LLC.
NOT TO EXCEED $3,143.25 - Adorama, INC.
NOT TO EXCEED $25,580.35 - Visionworx LLC dba CCS Presentation Systems

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:
1. On November 19, 2018, the City authorized the advertisement of TS-18-04 “Miscellaneous Technology Equipment for Pembroke Pines Charter Schools “ which was advertised on November 27, 2018.

2. The purpose of this solicitation was to provide the requested miscellaneous technology equipment for the City of Pembroke Pines Charter Schools, in accordance with the terms, conditions, and specifications contained in this solicitation.

3. On December 18, 2018, the City opened ten (10) proposals from the following vendors:
1. Adorama, Inc.
2. AKA Comp Solutions, INC.
3. B & H Foto & Electronics Corp
4. Begus Online LLC
5. CDW Government LLC
6. Googoz.com, Inc.
7. Hypertec USA Inc. (Hypertec Direct)
8. Staples Contract and Commercial LLC
9. The Horus Group LLC
10. Visionworx LLC dba CCS Presentation Systems

4. The proposals from the vendors included partial bids. As a result, the City has decided to award the bid on a split order basis, as such combination shall best serve the interests of the City.

5. B & H Foto & Electronics Corp. submitted the lowest price for the ScanSnap - PA03656-B305 Document Scanner, but has also submitted the Equal Benefits Certification Form stating that the "Contractor will not comply with the conditions of this section at the time of contract award". Per Section 35.39 of the Procurement Policy, "Except wh...

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