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File #: 19-0076    Version: 1 Name: Panasonic Toughbooks for Police Dept.
Type: Bid Status: Passed
File created: 1/7/2019 In control: City Commission
On agenda: 2/6/2019 Final action: 2/6/2019
Title: MOTION TO AWARD PD-18-08 “PANASONIC TOUGHBOOKS FOR THE POLICE DEPARTMENT" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, OFFICE DEPOT INC., IN THE AMOUNT NOT TO EXCEED $187,263.84.
Attachments: 1. 1. PD-18-08 - Bid Tabulation, 2. 2. Submittal from Office Depot, Inc., 3. 3. PD-18-08 - Panasonic Toughbooks For The Police Department
Title

MOTION TO AWARD PD-18-08 “PANASONIC TOUGHBOOKS FOR THE POLICE DEPARTMENT" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, OFFICE DEPOT INC., IN THE AMOUNT NOT TO EXCEED $187,263.84.

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1.  On November 19, 2018, the City Commission authorized the advertisement of PD-18-08, “Panasonic Toughbooks for the Police Department", which was advertised on November 27, 2018.

2.  The purpose of this solicitation was to seek proposals from qualified firms to provide the Police Department with an estimated sixty-eight (68) Panasonic Toughbooks (Model# CF-54J2-15VM).

3.  On December 18, 2018, the City opened seven (7) proposals from the following vendors:

     Vendor Name                                     Total Cost

     GTS Technology Solutions, Inc.             $153,377.40 (Alternate)

     Begus Online LLC                               $158,984.00 (Alternate)

     Office Depot                                         $187,263.84

     Zones Inc                                               $199,567.08

     Hypertec USA Inc.                                $215,281.20

     AKA Comp Solutions, INC.                 $238,052.36

     Howard Technology Solutions            $243,440.00

4.  GTS Technology Solutions, Inc. and Begus Online LLC both submitted alternate items.  The Police Department analyzed various options that would be the best fit for their needs, while also considering the existing brands that are currently in place throughout their Department in order to provide consistency, ease of use and efficiencies in maintaing and operating the equipment.  As a result, the alternates submitted by GTS Technology Solutions, Inc. and Begus Online LLC were deemed unacceptable, as they would not meet all of the needs of the Police Department. 

5.  The Police Department has reviewed the submittals and has deemed Office Depot to be the most responsive/responsible proposer.

6.  In ad...

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