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File #: 19-0110    Version: 1 Name: Award SIS System Software to Skyward Inc
Type: Purchase Status: Failed
File created: 1/17/2019 In control: City Commission
On agenda: 2/6/2019 Final action:
Title: MOTION TO APPROVE THE FINDINGS AND RECOMMENDATION OF THE EVALUATION COMMITTEES AND TO AWARD THE STUDENT/SCHOOL INFORMATION SYSTEM PORTION OF RFP # TS-17-04-B "ERP SYSTEM SOFTWARE AND IMPLEMENTATION" TO SKYWARD, INC., WAIVING THE COMPLIANCE OF SKYWARD, INC. TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS, IN THE BEST INTEREST OF THE CITY, PURSUANT TO SECTION 35.39(D)(9)(D) OF THE CITY'S PROCUREMENT CODE, AND TO DIRECT THE CITY MANAGER TO NEGOTIATE A CONTRACT FOR SERVICES.
Sponsors: Purchasing
Attachments: 1. 1. Panorama SIS Presentation, 2. 2. Evaluation Committee Conflict of Interest Forms (ERP & SIS), 3. 3. 12-13-18 Summary Rankings, Score Sheets and Meeting Minutes (SIS), 4. 4. 11-20-18 Meeting Minutes, 5. 5. 11-19-18 Meeting Minutes, 6. 6. 11-8-18 Meeting Minutes, 7. 7. 11-7-18 Meeting Minutes, 8. 8. 10-16-18 Meeting Minutes, 9. 9. 10-15-18 Meeting Minutes, 10. 10. 9-26-18 Meeting Minutes, 11. 11. 9-20-18 Meeting Minutes, 12. 12. Panorama - City Original Demo Script (SIS Portion), 13. 13. Panorama Pricing Analysis (SIS), 14. 14. RFP TS-17-04-B - Bid Tabulation, 15. 15. RFP Proposal from Skyward, Inc., 16. 16. RFP TS-17-04-B - ERP System Software and Implementation, 17. 17. RFQ TS-17-04-A - Bid Tabulation, 18. 18. RFQ Proposal from Skyward, Inc., 19. 19. RFQ TS-17-04-A - ERP System Software and Implementation
Title

MOTION TO APPROVE THE FINDINGS AND RECOMMENDATION OF THE EVALUATION COMMITTEES AND TO AWARD THE STUDENT/SCHOOL INFORMATION SYSTEM PORTION OF RFP # TS-17-04-B "ERP SYSTEM SOFTWARE AND IMPLEMENTATION" TO SKYWARD, INC., WAIVING THE COMPLIANCE OF SKYWARD, INC. TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS, IN THE BEST INTEREST OF THE CITY, PURSUANT TO SECTION 35.39(D)(9)(D) OF THE CITY'S PROCUREMENT CODE, AND TO DIRECT THE CITY MANAGER TO NEGOTIATE A CONTRACT FOR SERVICES.

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

On January 16, 2019, the City Commission made a motion to defer Part B of Agenda File # 19-0001, until the February 6, 2019 Commission meeting, regarding the award of the Student/School Information System portion of RFP # TS-17-04-B "ERP System Software and Implementation" to Skyward, Inc., and waiving the compliance of Skyward, Inc. to provide equal benefits for domestic partners, in the Best Interest of the City, pursuant to Section 35.39(D)(9)(d) of the City's Procurement Code.

Background:

1.  On December 20, 2017, the City Commission authorized the advertisement of RFQ # TS-17-04-A "ERP System Software and Implementation", which was advertised on December 26, 2017.

2.  The purpose of this solicitation was to find a contractor to provide an innovative and effective solution to meet the City’s needs for an Enterprise Resource Planning (ERP) system and Student/School Information System (SIS).

3.  On February 20, 2018, the City opened eight (8) proposals and three (3) “No Bid” from the following vendors:

- Alpha Sirius, Inc.

- Edmunds & Associates, Inc.

- Mazik Global, Inc.

- Quintel-MC, Inc.

- PowerSchool Group LLC

- Skyward, Inc.

- The Arcanum Group, Inc.

- Tyler Technologies, Inc.

- Amano McGann, Inc. (No Bid)

- Superion LLC (No Bid)

- Incapsulate LLC (No Bid)

4.  On May 2, 2018, the City convened the evaluation committee to evaluate the qualifications of the proposers based on...

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