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File #: 19-0170    Version: 1 Name: Change Order to PO-Presidio Network Solutions Inc.
Type: Purchase Status: Passed
File created: 1/28/2019 In control: City Commission
On agenda: 2/6/2019 Final action: 2/6/2019
Title: MOTION TO RATIFY THE CITY MANAGER'S APPROVAL OF A CHANGE ORDER TO THE PURCHASE ORDER WITH PRESIDIO NETWORK SOLUTIONS, INC., FOR THE STATE OF THE ART INTERCOM, PAGING, EMERGENCY ALERTING, AND SYNCHRONIZED DIGITAL CLOCKS SYSTEM INCLUDING THE EXPANDING OF PHYSICAL NETWORK AND DATA CABLING REWIRING FOR THE PEMBROKE PINES CHARTER SCHOOL ACADEMIC VILLAGE CAMPUS AS EXPANSION OF THE TECHNOLOGY MODERNIZATION PROJECT IN THE AMOUNT OF $142,527.19.
Attachments: 1. 1. June 6, 2018 Commission Approval, 2. 2. Presidio Quote
...Title

MOTION TO RATIFY THE CITY MANAGER'S APPROVAL OF A CHANGE ORDER TO THE PURCHASE ORDER WITH PRESIDIO NETWORK SOLUTIONS, INC., FOR THE STATE OF THE ART INTERCOM, PAGING, EMERGENCY ALERTING, AND SYNCHRONIZED DIGITAL CLOCKS SYSTEM INCLUDING THE EXPANDING OF PHYSICAL NETWORK AND DATA CABLING REWIRING FOR THE PEMBROKE PINES CHARTER SCHOOL ACADEMIC VILLAGE CAMPUS AS EXPANSION OF THE TECHNOLOGY MODERNIZATION PROJECT IN THE AMOUNT OF $142,527.19.

...Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1.  On June 06, 2018, the City Commission approved the purchase of a state of the art intercom, paging, emergency alerting, and synchronized digital clocks system including the expanding of physical network and data cabling rewiring for the Pembroke Pines Charter School Academic Village Campus as expansion of the Technology Modernization Project from Presidio Network Solutions, Inc. in the amount of $1,288,925.95, in the Best Interest of the City pursuant to Section 35.18(C)(8) of the City's Procurement Code.

2.  In October 2018, the Technology Services Director requested the City Manager's approval of this change order in the amount of $142,527.19 or 11% of the previously approved project cost, in order to keep the project moving forward in a timely matter and ensure a complete project delivery.  Per Section 35.28(B) of the City’s Procurement Code; "[…]the City Manager is not authorized to approve a change order without authorization of the City Commission where the sum of all change orders issued under the contract exceeds 5% of the original contract amount or $25,000.”

Below is a summary of equipment requested -

a.                      Purchase of 13 Liebert GXT4-3000RT208 UPS (Uninterruptable Power Supply) head units, support batteries, and (PDUs) Power Distribution Units.  The UPS and PDU systems will be placed in each of the 13 telecommunication closets as a support effort to address the conversion of network data switches that will...

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