Title
MOTION TO APPROVE PURCHASE OF SODIUM HYPOCHLORITE FROM GOMEZ CHEMICALS, INC., FOR AN ESTIMATED ANNUAL COST NOT TO EXCEED $47,535.49, UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP BID TITLE: PURCHASE OF SWIMMING POOL CHEMICALS, BID NUMBER 17-06-12-HR, WHICH IS IN EFFECT UNTIL MARCH 26, 2020, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY'S PROCUREMENT CODE.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines purchases Sodium Hypochlorite (liquid chlorine) for aquatic facilities throughout the City.
2. The Recreation and Cultural Arts Department purchases the chemical utilizing the City of Sunrise Southeast Florida Governmental Purchasing Cooperative Group Bid Title: Purchase of Swimming Pool Chemicals Bid Number 17-06-12-HR, subsequently awarded to Gomez Chemical, Inc. for the period of March 27, 2017 through March 26, 2019. The awarded unit price for each gallon of sodium hypochlorite is $1.144. On February 22, 2019 the contract was renewed for one additional year with an expiration date of March 26, 2020.
3. Pursuant to Section 35.18(C)(6) of the City's Procurement Code: "Cooperative purchasing. Cooperative purchasing plans are exempt from from the competitive procurement process".
4. The estimated annual cost for the purchase of sodium hypochlorite from Gomez Chemical has always been less $25,000.
5. The Academic Village Olympic Pool liner is leaking which requires the increased treatment of water. The current salt system cannot sustain adequate disinfection. The system is being supplemented with chlorine to maintain the appropriate chemical balance in the pool. The project to repair the liner is currently out to bid and is expected to start around November 15th.
6. The additional need for chlorine at the AV pool has pushed the annual cost for this chemical above the $25,000 threshold required for Commission approval. The current estimated annual cost for fiscal year 18/19 is $33,578.69 or 29,352 gallons. The department estimates the usage for October 1, 2019 - March 26, 2020 to be 12,200 gallons or $13,956.80.
7. Request the City Commission approve the purchase of Sodium Hypochlorite from Gomez Chemicals, Inc. for an estimated annual cost not to exceed $47,535.49, utilizing the Southeast Florida Governmental Purchasing Cooperative Group Bid Title: Purchase of Swimming Pool Chemicals, Bid Number 17-06-12-HR, which is in effect until March 26, 2020 pursuant to Section 35.18(C)(6) of the City's Procurement Code.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $33,578.69 for fiscal year 18-19. To date $23,720.84 has been expensed against purchase orders 20190218 and 20190929.
b) Amount budgeted for this item in Account No: The balance to be paid this fiscal year is $9,857.85. $1,277.85 is encumbered on PO# 20190929 and the remaining balance of $8,580.00 is available1-572-7001-52480
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project:
|
|
Current FY |
Oct 19/March 20 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
$0 |
$0 |
$0 |
$0 |
$0 |
|
Expenditures |
$33,578.69 |
$13,956.80 |
$0 |
$0 |
$0 |
|
Net Cost |
$0 |
$0 |
$0 |
$0 |
$0 |
e) Detail of additional staff requirements: Not Applicable