Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:
(A) Budget Rent-A-Car, Inc. - Rental Vehicles
(B) ESO Solutions, Inc. - Records Management System
(C) Allied Universal Corp. - Purchase of Sodium Hypochlorite
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."
2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.
3. The Agreements shown below are listed on the Contracts Database Reports for renewal.
(A) Budget Rent-A-Car, Inc. - Rental Vehicles
1. The City of Pembroke Pines contracts with Budget Rent-A-Car, Inc. to provide rental vehicles for undercover and surveillance operations.
2. On May 27, 2009, the City entered into the Original Agreement with Budget Rent-A-Car for an initial two (2) year period, commencing May 27, 2009 and expiring May 26, 2011.
3. Section 2 of the Original Agreement allows for additional two (2) year renewal terms upon mutual consent of both parties.
4. On August 9, 2011, the parties executed the First Amendment to the Original Agreement, for the first two (2) year renewal term, commencing on May 27, 2011 expiring on May, 26, 2013.
5. On May 2, 2012, the City Commission approved the Police Department’s request to increase the number of vehicles from four to five, increasing the total ...
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