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File #: 19-0913    Version: 1 Name: Award RE-19-11 "Art Installation Services"
Type: Bid Status: Passed
File created: 7/25/2019 In control: City Commission
On agenda: 8/21/2019 Final action: 8/21/2019
Title: MOTION TO AWARD RE-19-11 “ART INSTALLATION SERVICES” TO THE SOLE BIDDER, MIAMI ART SERVICES INC., IN THE ANNUAL AMOUNT NOT TO EXCEED $30,000, FOR AN INITIAL TWO YEAR PERIOD.
Attachments: 1. 1. Agreement with Miami Art Services, 2. 2. Submittal by Miami Art Services Inc., 3. 3. RE-19-11 Bid Tabulation, 4. 4. RE-19-11 Art Installation Services
Title

MOTION TO AWARD RE-19-11 “ART INSTALLATION SERVICES” TO THE SOLE BIDDER, MIAMI ART SERVICES INC., IN THE ANNUAL AMOUNT NOT TO EXCEED $30,000, FOR AN INITIAL TWO YEAR PERIOD.

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1.  On June 19, 2019, the City Commission authorized the advertisement of RE-19-11 "Art Installation Services", which was advertised on June 25, 2019.

2.  The purpose of this solicitation was to provide art installation services at the Frank C. Ortis Art Gallery and Exhibition Hall.

3.  On July 23, 2019, the City opened one (1) proposal from the following vendor:

Vendor Name 

Total Cost Per Hour

Miami Art Services Inc.

$75

4.  The Recreation & Cultural Arts Department has reviewed the bid and has deemed Miami Art Services Inc. to be a responsive/responsible bidder.

5.  In addition, Miami Art Services Inc. has also completed the Equal Benefits Certification Form and has stated that the "Contractor currently complies with the requirements of this section."

6.  The Recreation & Cultural Arts Department would like to enter into an agreement for an initial (2) two year period with the option to renew for (2) two additional (2) year renewals.

7.  Request Commission to award RE-19-11 “Art Installation Services” to the sole bidder, Miami Art Services Inc. in the annual amount not to exceed $30,000, for an initial two year period.

Financial Impact

FINANCIAL IMPACT DETAIL:

a)   Initial Cost:  $30,000 for FY 2019-20

b)   Amount budgeted for this item in Account No: Funds are available in account #1-573-7010-350-34990 (Contractual Services - other).

c)   Source of funding for difference, if not fully budgeted: Not Applicable.

d)   5 year projection of the operational cost of the project:

FY 2019-20

Year 2

Year 3

Year 4

Year 5

Revenues

N/A

N/A

N/A

N/A

N/A

Expenditures

$30,000

$30,000

N/A

N/A

N/A

Net Cost

$3...

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