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File #: 19-0973    Version: 1 Name: Power Electrical
Type: Bid Status: Passed
File created: 8/12/2019 In control: City Commission
On agenda: 8/21/2019 Final action: 8/21/2019
Title: MOTION TO APPROVE THE FINDINGS AND RECOMMENDATION OF THE EVALUATION COMMITTEE AND TO AWARD PSUT-19-01 "POWER ELECTRICAL ENGINEERING SERVICES FOR THE UTILITIES DIVISION" TO HILLERS ELECTRICAL ENGINEERING, INC., AND TO DIRECT THE CITY MANAGER TO NEGOTIATE A CONTRACT FOR SERVICES.
Attachments: 1. 1. PSUT-19-01 - Bid Tabulation, 2. 2. PSUT-19-01 Evaluation Committee Conflict of Interest Forms, 3. 3. 7-01-2019 Meeting Minutes, 4. 4. 7-01-2019 Summary Rankings and Score Sheets, 5. 5. 7-22-2019 Meeting Minutes, 6. 6. 7-22-2019 Summary Rankings and Score Sheets, 7. 7. Submittal from Hillers Electrical Engineering, Inc., 8. 8. PSUT-19-01 Power Electrical Engineering Services for the Utilities Division
Title

MOTION TO APPROVE THE FINDINGS AND RECOMMENDATION OF THE EVALUATION COMMITTEE AND TO AWARD PSUT-19-01 "POWER ELECTRICAL ENGINEERING SERVICES FOR THE UTILITIES DIVISION" TO HILLERS ELECTRICAL ENGINEERING, INC., AND TO DIRECT THE CITY MANAGER TO NEGOTIATE A CONTRACT FOR SERVICES.

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1.  On April 3, 2019, the City Commission authorized the advertisement of PSUT-19-01 "Power Electrical Engineering Services for the Utilities Division", which was advertised on April 9, 2019.

2.  The purpose of this solicitation was to establish a continuing services agreement with a firm which would be used on an as needed basis to serve in the capacity of Power Electrical Engineers for the Utilities Division.

3.  On May 7, 2019, the City opened seven (7) proposals from the following vendors:

Vendor Name

A&P Consulting Transportation Engineers, Corp.

EC Fennell

Hillers Electrical Engineering, Inc

Ingemel SA LLC

ME Engineering Consultants, Inc

SGM Engineering, Inc

Smith Engineering Consultants, Inc

4.  On July 1, 2019 the City convened an evaluation committee to evaluate the qualifications of the proposers based on the weighted criteria provided for in the solicitation documents and listed below:

     - Adequacy of Personnel / Ability of Professional Personnel (20%)

     - Whether a firm is a Certified Minority Business Enterprise (5%)

     - Past Record / Past Performance (20%)

     - Firm’s Understanding and Approach to the Work (20%)

     - Capabilities (20%)

     - Experience (of the firm or individual) (15%)

5.  At the July 1, 2019, meeting, the evaluation committee made a motion, which passed unanimously, to recommend the following vendors to be shortlisted and brought back for presentations and a question/answer period:

Vendor Name

Hillers Electrical Engineering, Inc

Smith Engineering Consultants, Inc

SGM Engineering, Inc

6.  On July 22, 2...

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