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File #: 19-1067    Version: 1 Name: Approve Agreement for AD-18-04 "Disaster/Debris Monitoring Services and Financial Recovery Assistance"
Type: Agreements/Contracts Status: Passed
File created: 8/28/2019 In control: City Commission
On agenda: 9/5/2019 Final action: 9/5/2019
Title: MOTION TO RATIFY THE CITY MANAGER'S APPROVAL OF THE NEGOTIATED AGREEMENT WITH TETRA TECH, INC. AS THE PRIMARY DEBRIS MONITORING CONTRACTOR, PURSUANT TO THE AWARD OF AD-18-04 "DISASTER/DEBRIS MONITORING SERVICES AND FINANCIAL RECOVERY ASSISTANCE."
Sponsors: Purchasing
Attachments: 1. 1. Debris Monitoring Contract (Partially Executed by Tetra Tech), 2. 2. Exhibit A - RFP # AD-18-04 - Disaster and Debris Monitoring Services, 3. 3. Exhibit B - Proposal from Tetra Tech, Inc. (Financial Statements Pages 85-88 Redacted), 4. 4. Commission Approval (2018-06-13)
Title
MOTION TO RATIFY THE CITY MANAGER'S APPROVAL OF THE NEGOTIATED AGREEMENT WITH TETRA TECH, INC. AS THE PRIMARY DEBRIS MONITORING CONTRACTOR, PURSUANT TO THE AWARD OF AD-18-04 "DISASTER/DEBRIS MONITORING SERVICES AND FINANCIAL RECOVERY ASSISTANCE."


Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:
1. On May 2, 2018, the City Commission authorized the advertisement of AD-18-04 "Disaster/Debris Monitoring Services and Financial Recovery Assistance", which was advertised on May 8, 2018.

2. The purpose of this solicitation was to establish a pre-need, pre-event contract with a qualified and experienced emergency and debris monitoring firm to provide services to the City during disaster or emergency events. Disasters include natural events such as hurricanes, tornadoes, windstorms, floods, and fires, as well as man-made events or emergencies such as civil unrest and terrorist attacks. The successful consultant shall be responsible for monitoring the recover efforts of the City's Debris Management Contractor (DMC) in the field in accordance with the Stafford Act and Federal Emergency Management Administration (FEMA) policies and guidelines. Services include monitoring debris collection, Temporary Debris Management Sites, as well as data reporting and other related services.

3. On June 13, 2018, the City Commission approved the findings and recommendation of the evaluation committee, awarding AD-18-04 "Disaster/Debris Monitoring Services and Financial Recovery Assistance" to Tetra Tech, Inc. as the primary contractor, Rostan Solutions, LLC as the secondary contractor, and Thompson Consulting Services as the tertiary contractor and directing the City Manager to negotiate contracts for services.

4. Since then the City's Administration has been negotiating with the three contractors, however at this time only the Primary Contractor, Tetra Tech, Inc., has signed the agreement with the City.

5. Request Commission to ratify th...

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