Title
MOTION TO REJECT ALL PROPOSALS FOR THE STUDENT/SCHOOL INFORMATION SYSTEM PORTION OF TS-17-04-B "ERP SYSTEM SOFTWARE AND IMPLEMENTATION".
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On January 16, 2019, the City Commission deferred the award of the Student/School Information System portion of TS-17-04-B "ERP System Software and Implementation" to Skyward, Inc. until the February 6, 2019, Commission meeting, because of Skyward's position on not providing equal benefits to domestic partnerships pursuant to the City's Code.
2. On February 6, 2019, the City Commission was asked again to approve the findings and recommendation of the evaluation committee and to award the Student/School Information System portion of TS-17-04-B "ERP System Software and Implementation" to Skyward, Inc., waiving the compliance of Skyward, Inc. to provide equal benefits for domestic partners, in the Best Interest of the City. The City Commission did not approve the recommendation of the evaluation committee.
3. On February 20, 2019, the City reconvened the evaluation committee for a meeting to discuss how to move forward with the project. A motion eventually passed unanimously to have Panorama Consulting develop an analysis comparing the two vendors, Skyward Inc. and PowerSchool, which would be reviewed at a later meeting to determine if Skyward Inc. should be presented again to the City Commission for consideration or if the committee would decide to recommend to the City Commission PowerSchool for the award.
4. On April 18, 2019, the City reconvened the evaluation committee. After reviewing/discussing the analysis presented by Panorama Consulting, the evaluation committee made a motion which passed unanimously requesting for an additional demonstration by PowerSchool for further evaluation.
5. On June 18, 2019, the City reconvened the evaluation committee, and PowerSchool presented their demonstration to the evaluators. The demonstration was followed by a question/answer period. At the meeting a motion passed unanimously to schedule a follow up meeting for further discussion on how to move forward with the project.
6. On August 20, 2019, the City reconvened the evaluation committee. Discussions were had regarding PowerSchool, but the committee also discussed the issue that currently no SIS vendor would be able to integrate with TERMS, the software the Charter Schools must use to report to the Broward County School District. Ultimately, the evaluation committee made a motion which passed unanimously to reject all proposals for the Student/School Information System portion of TS-17-04-B "ERP System Software and Implementation".
7. The Technology Services Department will get together with all the school principals to see how best to move forward for the future.
8. Request Commission to reject all proposals for the Student/School Information System portion of TS-17-04-B "ERP System Software and Implementation".
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: None at this time.
b) Amount budgeted for this item in Account No: Not Applicable.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.