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File #: 19-1054    Version: 1 Name: Contracts Database Report-September 2019
Type: Agreements/Contracts Status: Passed
File created: 8/26/2019 In control: City Commission
On agenda: 9/18/2019 Final action: 9/18/2019
Title: MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT: (A) Optimist Club of Pembroke Lakes, Florida, Inc. - Facility Use Agreement (B) Optimist Club of West Pembroke Pines, Inc. - Facility Use Agreement (C) Pembroke Pines Girls Softball, Inc. - Facility Use Agreement (D) Pembroke Pines Optimist Club, Inc. - Facility Use Agreement (E) West Pines Girls Softball, Inc. - Facility Use Agreement
Attachments: 1. 1. Contract Database Report - September 18, 2019, 2. 2. Optimist Club of Pembroke Lakes (PLO) (3rd Amendment & All Backup), 3. 3. Optimist Club of West Pembroke Pines (WPPO) (3rd Amendment & All Backup), 4. 4. Pembroke Pines Girls Softball (PPGS) (3rd Amendment & All Backup), 5. 5. Pembroke Pines Optimist Club (PPO) (3rd Amendment & All Backup), 6. 6. West Pines Girls Softball (WPGS) (3rd Amendment & All Backup)
Title

MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:

(A) Optimist Club of Pembroke Lakes, Florida, Inc. - Facility Use Agreement

(B) Optimist Club of West Pembroke Pines, Inc. - Facility Use Agreement

(C) Pembroke Pines Girls Softball, Inc. - Facility Use Agreement

(D) Pembroke Pines Optimist Club, Inc. - Facility Use Agreement

(E) West Pines Girls Softball, Inc. - Facility Use Agreement

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1.  Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."

2.  On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.

3.  The Agreements shown below are listed on the Contracts Database Reports for renewal.

(A) Optimist Club of Pembroke Lakes, Florida, Inc. - Facility Use Agreement

1.  The Optimist Club of Pembroke Lakes, Florida, Inc. leases Flamingo Park Fields 1-11 from the City to provide youth recreational and travel baseball and softball programs for residents.

2.  On February 6, 2016, the City entered into a Facility Lease Agreement with the Optimist Club of Pembroke Lakes, Florida, Inc., for an initial nine (9) month period, expiring September 30, 2017.

3.  Section 2.2 of the Original Agreement allows for additional one (1) year renewals, evidenced by a written Amendment.

4.  On January 23, 2018 the City executed the First Amendment t...

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