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File #: 19-1057    Version: 1 Name: Award TS-19-02 “Chromebooks, Licenses, and Mobile Carts for Pembroke Pines Charter Schools”
Type: Bid Status: Passed
File created: 8/26/2019 In control: City Commission
On agenda: 9/18/2019 Final action: 9/18/2019
Title: MOTION TO AWARD TS-19-02 “CHROMEBOOKS, LICENSES, AND MOBILE CARTS FOR PEMBROKE PINES CHARTER SCHOOLS” IN THE FOLLOWING AMOUNTS TO THE MOST RESPONSIVE/RESPONSIBLE BIDDERS SHOWN BELOW: NOT TO EXCEED $24,348.71 - HYPERTEC USA INC. NOT TO EXCEED $32,738.70 - LEBOMAR, LLC NOT TO EXCEED $71,568.57 - STAPLES, INC. NOT TO EXCEED $134,372.25 - VERAPRO
Attachments: 1. 1. Hypertec USA Inc. Submittal, 2. 2. Lebomar LLC Submittal, 3. 3. Lebomar Local Vendor Preference Second Bid Form, 4. 4. Staples Inc. Submittal, 5. 5. Staples Inc. Local Vendor Preference Second Bid Form, 6. 6. VeraPro Submittal, 7. 7. Pricing Analysis, 8. 8. TS-19-02 Bid Tabulation, 9. 9. TS- 19-02 - Chromebooks, Licenses, & Mobile Carts for P.P. Charter Schools
Title

MOTION TO AWARD TS-19-02 “CHROMEBOOKS, LICENSES, AND MOBILE CARTS FOR PEMBROKE PINES CHARTER SCHOOLS” IN THE FOLLOWING AMOUNTS TO THE MOST RESPONSIVE/RESPONSIBLE BIDDERS SHOWN BELOW:

NOT TO EXCEED $24,348.71 - HYPERTEC USA INC.

NOT TO EXCEED $32,738.70 - LEBOMAR, LLC

NOT TO EXCEED $71,568.57 - STAPLES, INC.

NOT TO EXCEED $134,372.25 - VERAPRO

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1.  On June 19, 2019, the City Commission authorized the advertisement of TS-19-02 “Chromebooks, Licenses, and Mobile Carts for Pembroke Pines Charter Schools”, which was advertised on June 25, 2019. 

2.  The purpose of this solicitation was to provide the Chromebooks, Carts and Google Chrome Management Licenses, Computers, Printers, Projectors and other related technology needs for the City of Pembroke Pines Charter Schools.

3.  The Charter Schools and the Technology Services Department analyzed various options that would be the best fit for the Charter Schools, while also considering the existing brands that are currently in place throughout the City and Charter Schools in order to provide consistency, ease of use and efficiencies in maintaining and operating the equipment.  As a result, the bid package included the equipment and brand names determined by the City and Charter Schools.

4.  On July 23, 2019, the City opened six (6) proposals from the following vendors:

Vendor Name

Total

EarthWalk Communications, Inc.*

$20,385.00

VeraPro*

$168,408.75

Staples, Inc.

$216,528.33

Hypertec USA Inc.

$232,339.19

CDW, LLC.

$266,335.19

Lebomar, LLC.*

$328,908.75

* Note - Three of the vendors above submitted partial bids.

5.  The Technology Services Department has reviewed the various alternatives that were submitted by the various vendors and based on the pricing, specifications, and the current environment in the City and the Charter Schools, the Technology Services Department r...

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