Title
MOTION TO AWARD PSUT-19-08 "LIME SLUDGE REMOVAL AND HAULING AT THE WATER PLANT" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, AUSTIN TUPLER TRUCKING, INC., IN THE ANNUAL AMOUNT NOT TO EXCEED $399,075.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On August 7, 2017, the City entered into an agreement with Westwind Contracting, Inc. for Waste Lime Sludge removal services for the City’s Water Plant located at 7960 Johnson Street, Pembroke Pines, FL 33024.
2. The current contract with Westwind Contracting, Inc. is set to expire on September 30, 2020.
3. On May 10, 2019, West Wind Contracting contacted the City to inform that they would no longer be accepting lime sludge at their disposal site. Therefore, the City was forced to re-bid the services.
4. On June 19, 2019, the City Commission authorized the advertisement of PSUT-19-07 “Lime Sludge Removal and Hauling at the Water Plant”, which was later advertised on June 25, 2019.
5. The purpose of this solicitation was too re-bid and to seek proposals from qualified firms to provide waste lime sludge transfer and removal services for the Utilities Division Water Plant located at 7960 Johnson Street, Pembroke Pines, FL 33024.
6. On July 23, 2019, the City opened (3) bids for PSUT-19-07. While tabulating the bids received, the Utilities Division noticed there was a calculation error in the bid document as advertised, and as a result, the Utilities Division together with the Procurement Department decided to reject all bids and re-advertise the project.
7. On July 25, the Utilities Division received the City Manager’s approval to reject all bids for PSUT-19-07 “Lime Sludge Removal and Hauling at the Water Plant”. Due to the impending expiration of the current agreement, the Utilities Division received the approval of the City Manager to rebid right away. On July 29, 2019, the project was re-advertised as PSUT-19-08 “Lime Sludge Removal and Hauling at the Water Plant”.
8. On August 7, 2019, the City Commission ratified the City Manager’s approval of the rejection of all bids for PSUT-19-07 and the re-advertisement of the solicitation as PSUT-19-08 “Lime Sludge Removal and Hauling at the Water Plant”.
9. On August 13, 2019, the City opened four (4) proposals from the following vendors:
Vendor Name |
Total Cost |
Austin Tupler Trucking, Inc. |
$399,075 |
Prolime Corporation |
$803,625 |
Vapor Industries LLC |
$1,285,625 |
Vapor Industries LLC (alternate) |
$2,340,900 |
10. The Utilities Division has reviewed the proposals and has deemed Austin Tupler Trucking, Inc. to be the most responsive/responsible proposer.
11. In addition, Austin Tupler Trucking, Inc. has also completed the Equal Benefits Certification Form and has stated that the "Contractor currently complies with the requirements of this section."
12. Request Commission to award PSUT-19-08 "Lime Sludge Removal and Hauling at the Water Plant” to the most responsive/responsible bidder, Austin Tupler Trucking, Inc. in the annual amount not to exceed $399,075.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $399,075
b) Amount budgeted for this item in Account No: Funds are currently budgeted in account # 471-533-6031-34450 (Contract - Sludge Removal) for FY19-20. No funds will be expended until October.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project:
|
19-20 FY |
20-21 FY |
Year 3 |
Year 4 |
Year 5 |
Revenues |
$0 |
$0 |
$0 |
$0 |
$0 |
Expenditures |
$399,075 |
$399,075 |
$0 |
$0 |
$0 |
Net Cost |
$399,075 |
$399,075 |
$0 |
$0 |
$0 |
e) Detail of additional staff requirements: Not Applicable.