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File #: 19-1094    Version: 1 Name: Microsoft Enterprise Agreement
Type: Agreements/Contracts Status: Passed
File created: 9/9/2019 In control: City Commission
On agenda: 9/18/2019 Final action: 9/18/2019
Title: MOTION TO APPROVE THE TRUE-UP REQUIREMENT FOR MICROSOFT LICENSING IN AN AMOUNT NOT TO EXCEED $26,666.01, AND THE RENEWAL OF 3-YEAR MICROSOFT ENTERPRISE AGREEMENT WITH MICROSOFT CORPORATION PURCHASED THROUGH SHI INTERNATIONAL CORP. FOR THE CITY DESKTOP, LAPTOP COMPUTERS, SERVERS AND ELECTRONIC MAIL UTILIZING THE FOLLOWING FLORIDA DEPARTMENT OF MANAGEMENT SERVICES STATE TERM CONTRACT:  LICENSING SOLUTIONS PROVIDERS (LSP) OF MICROSOFT SOFTWARE AND SERVICES #43230000-15-02 FOR AN ANNUAL AMOUNT NOT TO EXCEED $373,432.45, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES.  
Attachments: 1. 1. Florida DMS State Term Contract No. 43230000-15-02, 2. 2. Contract No. 43230000-15-02 Amendment #1, 3. 3. Contract No. 43230000-15-02 Amendment #2, 4. 4. State of FL Microsoft Pricing June 2019, 5. 5. 2019 Microsoft Enterprise Agreement True-Up Quote, 6. 6. 2019 Microsoft Enterprise Agreement Renewal Quote
Title

MOTION TO APPROVE THE TRUE-UP REQUIREMENT FOR MICROSOFT LICENSING IN AN AMOUNT NOT TO EXCEED $26,666.01, AND THE RENEWAL OF 3-YEAR MICROSOFT ENTERPRISE AGREEMENT WITH MICROSOFT CORPORATION PURCHASED THROUGH SHI INTERNATIONAL CORP. FOR THE CITY DESKTOP, LAPTOP COMPUTERS, SERVERS AND ELECTRONIC MAIL UTILIZING THE FOLLOWING FLORIDA DEPARTMENT OF MANAGEMENT SERVICES STATE TERM CONTRACT:  LICENSING SOLUTIONS PROVIDERS (LSP) OF MICROSOFT SOFTWARE AND SERVICES #43230000-15-02 FOR AN ANNUAL AMOUNT NOT TO EXCEED $373,432.45, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES.  

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1.                     The City of Pembroke Pines utilizes a Microsoft Enterprise Agreement (EA) for Microsoft volume software licensing throughout the City including Public Safety, Community Services, and Public Services to support and manage all desktops, laptops, Windows servers, and email.  Software products licensed under the Microsoft EA contract include Windows Desktop OS, Windows Office, Microsoft Visio, Microsoft Project, Microsoft Visual Studio, Windows Remote Desktop, Windows Server, Microsoft SQL, and Microsoft Exchange.  The Microsoft EA allows the City to create a common platform for simplified support and management through a single agreement.

2.                     In 2013 the City Commission approved a 3-year Microsoft Enterprise Agreement (EA) in an effort to address compliance requirements and based on recommendations made from a technology needs assessment study. The creation of the City's Microsoft EA granted the Technology Services Department (TSD) the ability to replace outdated and incompatible software products across departments and to adopt industry standards for computing which was Microsoft.  This Microsoft EA expired in September 2016.

3.                     In 2016 the City Commission approved a 3-year renewal of Microsoft Enterprise Agreement (EA) to maintain comp...

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