Title
MOTION TO APPROVE THE PURCHASE OF ONE (1) FIRE RESCUE AMBULANCE FROM REV RTC D/B/A HALL-MARK RTC, FOR A COST NOT TO EXCEED $291,685.09, UTILIZING PRICING ESTABLISHED IN THE AGREEMENT RESULTING FROM THE FORMAL SOLICITATION FI-16-03 "FIRE RESCUE AMBULANCE".
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On April 19, 2017, the City Commission awarded FI-16-03 “Fire Rescue Ambulance” to REV RTC d/b/a/ Hall-Mark RTC and authorized the purchase of two (2) fire rescue ambulances for the 2016-17 budget year while also entering into a three (3) year agreement, through April 18, 2020, that would allow for the Fire Department to buy additional Fire Rescue Ambulances in future years, if needed.
2. The purpose of this purchase is to provide the Fire Department with a Fire Rescue Ambulance that will meet their current needs at the specified cost at the discretion of the City Manager and with the approval of City Commission.
3. The Fire Department has included in their 2019-20 fiscal year budget, the replacement of one (1) fire rescue ambulance. The new fire rescue ambulance will replace a 2010 Horton Unit # 7716 which has reached the end of its useful life.
4. The agreement between the City and REV RTC d/b/a/ Hall-Mark RTC, includes the following prices for future purchases throughout the term of the contract:
|
Description |
Order Information |
Cost |
|
Fire Rescue Ambulances* |
Orders prior to June 26, 2017 |
$273,664.00 |
|
Fire Rescue Ambulances* |
Orders between June 27, 2017 and March 28, 2018 |
$277,768.96 |
|
Fire Rescue Ambulances* |
Orders between March 29, 2018 and March 28, 2019 |
$286,102.03 |
|
Fire Rescue Ambulances* |
Orders between March 29, 2019 and March 28, 2020 |
$294,685.09 |
|
Fire Rescue Ambulances* |
Orders between March 29, 2020 - April 18, 2020 |
$303,525.64 |
|
Pre-payment Discount |
Per vehicle |
($4,500) |
|
Inspection Trip to Horton Factory |
Per Trip, (per person) |
$750.00 |
|
Multiple Unit Discount |
Per vehicle |
($3,500) |
|
*Includes One Inspection Trip to Horton Factory for One Person) |
5. As a result, the total cost for this unit is:
|
Description |
Order Information |
Cost |
|
Fire Rescue Ambulance Order |
March 29, 2019 & March 28, 2020 |
$294,685.09 |
|
Inspection Trip to Horton Factory |
Per Trip, (2 People) ($750 X 2) |
$1,500 |
|
Pre-payment Discount |
Per vehicle |
($4,500) |
|
Total |
|
$291,685.09 |
6. Request Commission to approve the purchase of one (1) fire rescue ambulances from REV RTC d/b/a/ Hall-Mark RTC, for a cost of $291,685.09, utilizing pricing established in the agreement resulting from the formal solicitation FI-16-03 “Fire Rescue Ambulance”.
Item has been reviewed and approved by the Commission Auditor.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $291,685.09
b) Amount budgeted for this item in Account No: $290,000 is budgeted in account #1-529-4003-64016 (Ambulances).
c) Source of funding for difference, if not fully budgeted: $1,685.09 from account number #1-529-4003-64009 (Ambulances Refurbishment).
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.