Title
MOTION TO RATIFY THE CITY MANAGER'S APPROVAL OF THE ADDITIONAL EXPENSES TO AQUIFER MAINTENANCE & PERFORMANCE SYSTEMS INC. (AMPS) IN THE TOTAL AMOUNT NOT TO EXCEED $12,373.85 FOR ADDITIONAL EMERGENCY WORK AT WELL #9.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The City Commission has approved expenses to Aquifer Maintenance & Performance Systems Inc. (AMPS) in the amount of $173,668.58 for various repair and refurbishment services needed at the City’s Water Plant wells and wellfield.
2. The City Engineer requested the City Manager's approval of $12,373.85 of additional emergency services to Aquifer Maintenance & Performance Systems Inc. (AMPS) for well #9 at the east wellfield, as the pump at Well #9 needed additional rehabilitation and an additional column pipe which was discovered once it was removed from the well during the impeller replacement. This expense was requested as an emergency as the contractor was already on-site performing the work and Well # 9 is needed for compliance with South Florida Water Management District (SFWMD) withdrawal amount for this wellfield.
3. The $12,373.85 increase in cost for these additional services is 7.12% of the originally approved amount of $173,668.58.
4. Per the City's Purchasing Code section 35.28(B), change orders where the initial purchase required the City Commission’s approval and where the sum of all change orders issued under the contract exceeds 5% of the original contract amount or $25,000 require the City Commission’s approval.
5. Per Section 35.18(C)(1) of the City’s Procurement Code; “In urgent cases of compelling emergency that require the immediate purchase of commodities or services, the City Manager is empowered to waive the competitive bidding or competitive proposals and authorize the Chief Procurement Officer to secure by open market procedure any commodities or services, notwithstanding the estimated cost of the commodities or services.”
6. Request City Commission to ratify the City Manager’s approval of the additional expenses to Aquifer Maintenance & Performance Systems Inc. (AMPS) in the total amount not to exceed $12,373.85 for additional emergency work at well # 9.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $12,373.85
b) Amount budgeted for this item in Account No: The funds have been expensed from the following accounts:
471-533-6031-46150 (R&M - Land, Building & Improvements) and 471-533-6031-46250 (R&M Equipment)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.