Title
MOTION TO RESCIND THE PARTIAL AWARD OF TS-19-02 "CHROMEBOOKS, LICENSES, AND MOBILE CARTS FOR PEMBROKE PINES CHARTER SCHOOLS” TO VERAPRO IN THE AMOUNT OF $134,372.25, AND TO AWARD THE CHROMEBOOKS TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, STAPLES, INC. IN THE AMOUNT NOT TO EXCEED $120,840, AND ALSO APPROVE THE INCREASE OF THE AWARD TO HYPERTEC USA INC. IN THE AMOUNT NOT TO EXCEED $1,661.40, RESULTING IN $11,870.85 IN SAVINGS AND THE PURCHASE OF (71) ADDITIONAL CHROMEBOOKS AND LICENSES.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On June 19, 2019, the City Commission authorized the advertisement of TS-19-02 “Chromebooks, Licenses, and Mobile Carts for Pembroke Pines Charter Schools”, which was advertised on June 25, 2019.
2. On September 18, 2019 the City Commission authorized the award of TS-19-02 “Chromebooks, Licenses, and Mobile Carts for Pembroke Pines Charter Schools”, to the following vendors:
- Not to Exceed $24,348.71 - Hypertec Usa Inc
- Not to Exceed $32,738.70 - Lebomar, Llc.
- Not to Exceed $71,568.57 - Staples, Inc.
- Not to Exceed $134,372.25 - Verapro
3. The Pembroke Pines Technology Services Department reviewed all submittals for the Chromebook part number 81MH000LUS, and Verapro was the only vendor to provide pricing for the exact part number, thus deeming Verapro's submittal to be the most responsible and responsive bid.
4. After the award, the Procurement Department was made aware that the Chromebook part number 81MH000LUS was no longer available and was replaced with part number 81MH0006US, which other vendors had submitted pricing for.
5. The Procurement Department contacted Verapro to confirm the part number they submitted pricing for, and they also acknowledged the replacement part number 81MH0006US although the original part number 81MH000LUS was available in limited quantities.
6. The Procurement Department reviewed all the submittals for Chromebook part number 81MH0006U...
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